JezK

Edit File: 1667208610.M589483P3507968.mocha3025.mochahost.com,S=105498,W=107687:2,S

Envelope-to: faiq.sediqi@jack.ngo,
 nooromari@jack.ngo,
 takal@jack.ngo,
 zadran@jack.ngo
Delivery-date: Mon, 31 Oct 2022 05:30:10 -0400
From: <obaid.shahzad@jack.ngo>
To: "'Zabihullah Sahibzada'" <shibzada@un.org>
Cc: "'Sardar Wali Takal [JACK]'" <takal@jack.ngo>,
	<faiq.sediqi@jack.ngo>,
	<zadran@jack.ngo>,
	"'Naw Gay Htoo'" <htoon@un.org>,
	"'Seda Kiroglu'" <kiroglu@un.org>,
	"'nooromari'" <nooromari@jack.ngo>
References: <AM9PR07MB715448FC918CBCB3745101A7BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <AM9PR07MB7154518DFF97D9658E96F2E2BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <AM9PR07MB7154ACFEC2A8D572DD0A7D71BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <011901d863d0$c14dfa10$43e9ee30$@jack.ngo> <004f01d86434$9872ffa0$c958fee0$@jack.ngo> <001d01d8651f$c7b0e480$5712ad80$@jack.ngo> <006a01d86527$10f018d0$32d04a70$@jack.ngo> <007b01d867ae$8d57c6a0$a80753e0$@jack.ngo> <DB9PR07MB71644EDEB183BBCD9E026F68BBD99@DB9PR07MB7164.eurprd07.prod.outlook.com> <000601d882e4$126baaf0$374300d0$@jack.ngo> <AM9PR07MB71540E4E097B0F048D135CCDBBB19@AM9PR07MB7154.eurprd07.prod.outlook.com> <013101d883a5$a0f20e10$e2d62a30$@jack.ngo> <PA4PR07MB8597F9599F42F20EE44A48D5BB309@PA4PR07MB8597.eurprd07.prod.outlook.com> 
In-Reply-To: 
Subject: RE: Financial Spot Check
Date: Mon, 31 Oct 2022 13:59:58 +0430
Message-ID: <02cc01d8ed0b$5ce8bf50$16ba3df0$@jack.ngo>
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Dear Sahibzada sahib,=20
=20
Hope you are doing well.=20
=20
In reference to your below email, please download the requested vouchers =
scanned copies for your kind review and consideration from following =
link <https://we.tl/t-gtJe1e3SG4> https://we.tl/t-gtJe1e3SG4. These are =
submitted through www.wetranfer.com <http://www.wetranfer.com> due to =
size of the data. If there is any query or clarification required please =
let us know and confirm the receipt of the vouchers once these are =
downloaded.=20
=20
We are thankful for your coordination and support in this regard.=20
=20
Regards=20
Obaid=20
=20
From: obaid.shahzad@jack.ngo [mailto:obaid.shahzad@jack.ngo]=20
Sent: Wednesday, October 26, 2022 3:42 PM
To: 'Zabihullah Sahibzada'
Cc: 'Sardar Wali Takal [JACK]'; 'faiq.sediqi@jack.ngo'; =
'zadran@jack.ngo'; 'Naw Gay Htoo'; 'Seda Kiroglu'
Subject: RE: Financial Spot Check
=20
Dear Sahibzada sahib,=20
=20
Thank you for your email. The documents will be provided according to =
sample at due date.=20
=20
Thank you of your support and coordination in this regard.=20
=20
Best=20
Obaid=20
=20
From: Zabihullah Sahibzada [ <mailto:shibzada@un.org> =
mailto:shibzada@un.org]=20
Sent: Wednesday, October 26, 2022 2:42 PM
To: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo
Cc: Sardar Wali Takal [JACK]; <mailto:faiq.sediqi@jack.ngo> =
faiq.sediqi@jack.ngo; <mailto:zadran@jack.ngo> zadran@jack.ngo; Naw Gay =
Htoo; Seda Kiroglu
Subject: RE: Financial Spot Check
=20
Dear Obaid,
Find attached list of selected transactions (highlighted in red) for the =
financial spot check purposes. Please submit clear scanned copies of the =
full supporting documents by CoB 30 Oct 2022.
=20
=20
=20
=20
=20
=20
=20
=20
=20
=20
=20
=20
Regards,
Zabi
=20
=20
_____________________________________________
Zabihullah Sahibzada
Humanitarian Financing Unit | Finance Officer
United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20
Mobile: +93 79 300 1158 | E-mail: <mailto:shibzada@un.org> =
shibzada@un.org | Skype: sunnyajmal | <http://www.unocha.org/ahf> =
www.unocha.org/ahf | <mailto:ahf-afg@un.org> ahf-afg@un.org
=20
From: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo < =
<mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo>=20
Sent: Sunday, June 19, 2022 10:57 AM
To: Zabihullah Sahibzada < <mailto:shibzada@un.org> shibzada@un.org>
Cc: Sardar Wali Takal [JACK] < <mailto:takal@jack.ngo> takal@jack.ngo>; =
<mailto:faiq.sediqi@jack.ngo> faiq.sediqi@jack.ngo; =
<mailto:zadran@jack.ngo> zadran@jack.ngo
Subject: RE: Financial Spot Check
=20
Dear Sahibzada sahib,=20
=20
Thank you for your email. Please active the financial report section in =
GMS that we could upload the report and follow your below instructions.=20
=20
Kind regards=20
Obaid=20
=20
From: Zabihullah Sahibzada [ <mailto:shibzada@un.org> =
mailto:shibzada@un.org]=20
Sent: Sunday, June 19, 2022 8:47 AM
To: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo
Cc: Sardar Wali Takal [JACK]; <mailto:faiq.sediqi@jack.ngo> =
faiq.sediqi@jack.ngo; <mailto:zadran@jack.ngo> zadran@jack.ngo
Subject: RE: Financial Spot Check
=20
Dear Obaid,
The report looks good. Please fill all the narrative/comment boxes on =
the GMS with the relevant justification, upload the signed =
report/together with the cover page (in a single PDF file) and submit it =
on the GMS.
=20
=20
=20
=20
=20
=20
Regards,
Zabi
=20
=20
_____________________________________________
Zabihullah Sahibzada
Humanitarian Financing Unit | Finance Officer
United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20
Mobile: +93 79 300 1158 | E-mail: <mailto:shibzada@un.org> =
shibzada@un.org | Skype: sunnyajmal | =
<https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%2Fwww.u=
nocha.org%2Fahf&data=3D05%7C01%7Cshibzada%40un.org%7C1e4d06d5ab85473153ed=
08da51bccb48%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C637912168558383=
967%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6I=
k1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3DYX9agmSK938m3sm3gR3qEF2AxXQ=
cw%2FDy8egBrOK5anE%3D&reserved=3D0> www.unocha.org/ahf | =
<mailto:ahf-afg@un.org> ahf-afg@un.org
=20
From: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo < =
<mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo>=20
Sent: Saturday, June 18, 2022 11:52 AM
To: Zabihullah Sahibzada < <mailto:shibzada@un.org> shibzada@un.org>
Cc: Sardar Wali Takal [JACK] < <mailto:takal@jack.ngo> takal@jack.ngo>; =
<mailto:faiq.sediqi@jack.ngo> faiq.sediqi@jack.ngo; =
<mailto:zadran@jack.ngo> zadran@jack.ngo
Subject: RE: Financial Spot Check
=20
Dear Sahibzada sahib,=20
=20
Hope you are doing well.=20
=20
Please find attached the expense report where the expenses are exceeding =
from 70 percent related to our project number =
AFG-21/3481/SA1/H/NGO/21041. The report is shared for your review and =
consideration and the same will be uploaded into GSM portal once it is =
approved from your side. Please also let know the next step in this =
process.=20
=20
Your consideration and support in this regard will be appreciated.=20
=20
Best Regards=20
Obaid Shahzad=20
=20
From: Zabihullah Sahibzada [ <mailto:shibzada@un.org> =
mailto:shibzada@un.org]=20
Sent: Thursday, May 26, 2022 10:37 AM
To: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo
Cc: Sardar Wali Takal [JACK]; <mailto:faiq.sediqi@jack.ngo> =
faiq.sediqi@jack.ngo
Subject: RE: Financial Spot Check
=20
Thanks for sharing the transaction list. Please submit the other =
required documents (stated in my initial email).
=20
=20
=20
=20
=20
=20
Regards,
Zabi
=20
=20
_____________________________________________
Zabihullah Sahibzada
Humanitarian Financing Unit | Finance Officer
United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20
Mobile: +93 79 300 1158 | E-mail: <mailto:shibzada@un.org> =
shibzada@un.org | Skype: sunnyajmal | =
<https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%2Fwww.u=
nocha.org%2Fahf&data=3D05%7C01%7Cshibzada%40un.org%7C1e4d06d5ab85473153ed=
08da51bccb48%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C637912168558383=
967%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6I=
k1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3DYX9agmSK938m3sm3gR3qEF2AxXQ=
cw%2FDy8egBrOK5anE%3D&reserved=3D0> www.unocha.org/ahf | =
<mailto:ahf-afg@un.org> ahf-afg@un.org
=20
From: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo < =
<mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo>=20
Sent: Saturday, May 14, 2022 8:51 PM
To: Zabihullah Sahibzada < <mailto:shibzada@un.org> shibzada@un.org>
Cc: Naw Gay Htoo < <mailto:htoon@un.org> htoon@un.org>; Sardar Wali =
Takal [JACK] < <mailto:takal@jack.ngo> takal@jack.ngo>; =
<mailto:faiq.sediqi@jack.ngo> faiq.sediqi@jack.ngo
Subject: FW: Financial Spot Check
=20
Dear Sahibzada sahib,=20
=20
Hope you are doing well.=20
=20
Please accept my apologies for delay due to my family matters.=20
=20
Enclosed please find the transaction list for subject purposes. The =
requested documents will be provided by tomorrow. Please let me know if =
there is any additional documents required.=20
=20
We are thankful for all your patience and consideration.=20
=20
Kind Regards
=20
=20

=20
Obaidullah Shahzad
Operation Director=20
Just for Afghan Capacity and Knowledge =D8=A8=D9=84=D9=86=D8=AF =
=D8=A8=D8=B1=D8=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =
=D9=88 =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) =20
Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20
Behind AWCC Main Office, House # 09
Ph: +93 788 918 088
Email: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo =20
Website:www.jack.ngo=20
=20
=20
From: Zabihullah Sahibzada [ <mailto:shibzada@un.org> =
mailto:shibzada@un.org]=20
Sent: Sunday, May 8, 2022 3:34 PM
To: <mailto:Obaid.shahzad@jack.ngo> Obaid.shahzad@jack.ngo; Noor Ahmad =
[JACK]; Sardar Wali Takal [JACK]
Cc: Naw Gay Htoo
Subject: Financial Spot Check
=20
Dear JACK colleagues,
As you are aware and as outlined in the Afghanistan Humanitarian Fund =
(AHF) Operational Manual, the Afghanistan Humanitarian Financing unit =
(HFU) of OCHA conducts the financial spot checks to AHF implementing =
partner to assess the soundness of internal controls and the accuracy of =
financial records provided by the partner. On-site financial spot checks =
by the HFU is conducted on the basis of AHF Operational Modalities and =
at the discretion of the AHF Head of Unit. It is very important to keep =
in view that spot check is not an audit. =20
=20
In this regard, we are planning for a financial spot check of the =
project =E2=80=9CAFG-21/3481/SA1/H/NGO/21041=E2=80=9D during next week. =
To facilitate the process, we would like to request you to send via =
email the full list of transactions in excel through an email by cob =
tomorrow, 09 May 2022 and documents listed below by cob Tuesday, 10 May =
2022.
=20
- Bank signatories
- List of authorized signatories and their authorization level
- Bank reconciliations records
- Bank Statement showing the installment(s) received from the AHF
- Financial, administrative, asset management and procurement manuals
- Latest version of your shared cost allocation table
- Project staff list under each project
- Organization chart (Kabul office and field offices)
- Assets list of this project, if any.
=20
Upon receiving the list of transactions, we may select all or few =
transactions and send the list back to you and request the supporting =
documents to be ready for our discussion/review.
=20
Thank you in advance for acknowledging the receipt of this email. We =
count your cooperation and support for this important process. Please =
feel free to contact Naw Gay (+93 79 300 1115) or Zabihullah (+93 79 300 =
1158) should you have questions.
=20
With regards,
Zabi
=20
=20
=20
=20
_____________________________________________
Zabihullah Sahibzada
Humanitarian Financing Unit | Finance Officer
United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20
Mobile: +93 79 300 1158 | E-mail: <mailto:shibzada@un.org> =
shibzada@un.org | Skype: sunnyajmal | =
<https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%2Fwww.u=
nocha.org%2Fahf&data=3D05%7C01%7Cshibzada%40un.org%7C1e4d06d5ab85473153ed=
08da51bccb48%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C637912168558383=
967%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6I=
k1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3DYX9agmSK938m3sm3gR3qEF2AxXQ=
cw%2FDy8egBrOK5anE%3D&reserved=3D0> www.unocha.org/ahf | =
<mailto:ahf-afg@un.org> ahf-afg@un.org
=20

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
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link=3D"#0563C1" vlink=3D"#954F72" style=3D'tab-interval:.5in'><div =
class=3DWordSection1><span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
so-hansi-font-family:Calibri;mso-hansi-theme-font:minor-latin;mso-bidi-fo=
nt-family:"Times New =
Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'>Dear Sahibzada =
sahib, <o:p></o:p><span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
so-hansi-font-family:Calibri;mso-hansi-theme-font:minor-latin;mso-bidi-fo=
nt-family:"Times New =
Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'><o:p>&nbsp;</o:p></s=
pan><span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
so-hansi-font-family:Calibri;mso-hansi-theme-font:minor-latin;mso-bidi-fo=
nt-family:"Times New =
Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'>Hope you are doing =
well. <o:p></o:p><span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
so-hansi-font-family:Calibri;mso-hansi-theme-font:minor-latin;mso-bidi-fo=
nt-family:"Times New =
Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'><o:p>&nbsp;</o:p></s=
pan><span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
so-hansi-font-family:Calibri;mso-hansi-theme-font:minor-latin;mso-bidi-fo=
nt-family:"Times New =
Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'>In reference to =
your below email, please download the requested vouchers scanned copies =
for your kind review and consideration from following link <a =
href=3D"https://we.tl/t-gtJe1e3SG4" target=3D"_blank">https://we.tl/t-gtJe1e3S=
G4</a>. These are submitted through <a =
href=3D"http://www.wetranfer.com">www.wetranfer.com</a> =C2=A0due to size of the data. If =
there is any query or clarification required please let us know and =
confirm the receipt of the vouchers once these are downloaded. =
<o:p></o:p><o:p>&nbsp;</o:p>We are thankful for your coordination and support in =
this regard. <o:p></o:p><o:p>&nbsp;</o:p>Regards <o:p></o:p>Obaid <span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
so-hansi-font-family:Calibri;mso-hansi-theme-font:minor-latin;mso-bidi-fo=
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Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'><o:p></o:p></=
p><a name=3D"_MailEndCompose"><span =
style=3D'mso-ascii-font-family:Calibri;mso-ascii-theme-font:minor-latin;m=
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nt-family:"Times New =
Roman";mso-bidi-theme-font:minor-bidi;color:#1F497D'><o:p>&nbsp;</o:p></s=
pan></a><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'><a name=3D"_MailOriginal">From:</a> =
obaid.shahzad@jack.ngo [mailto:obaid.shahzad@jack.ngo] Sent: =
Wednesday, October 26, 2022 3:42 PM To: 'Zabihullah =
Sahibzada' Cc: 'Sardar Wali Takal [JACK]'; =
'faiq.sediqi@jack.ngo'; 'zadran@jack.ngo'; 'Naw Gay Htoo'; 'Seda =
Kiroglu' Subject: RE: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, =
<o:p></o:p><o:p>&nbsp;</o:p>Thank you for your email. The documents will be =
provided according to sample at due date. =
<o:p></o:p><o:p>&nbsp;</o:p>Thank you of your support and coordination in =
this regard. <o:p></o:p><o:p>&nbsp;</o:p>Best <o:p></o:p>Obaid <o:p></o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada =
[<a href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] Sent: Wednesday, =
October 26, 2022 2:42 PM To: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> Cc: Sardar Wali Takal =
[JACK]; <a href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; <a =
href=3D"mailto:zadran@jack.ngo">zadran@jack.ngo</a>; Naw Gay Htoo; Seda =
Kiroglu Subject: RE: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear =
Obaid,<o:p></o:p>Find attached list of selected =
transactions (highlighted in red) for the financial spot check purposes. =
Please submit clear scanned copies of the full supporting documents by =
CoB 30 Oct 2022.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p></=
p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p></p=
>______________________________________=
_______<o:p></o:p>Zabihullah =
Sahibzada<o:p></o:p>Humanitarian Financing =
Unit | Finance Officer<o:p></o:p>United Nations Office for =
the Coordination of Humanitarian Affairs (OCHA), =
Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| Skype: sunnyajmal | =
<a href=3D"http://www.unocha.org/ahf">www.unocha.org/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></sp=
an></div><o:p>&nbsp;</o:p><div><di=
v style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&gt; Sent: Sunday, June =
19, 2022 10:57 AM To: Zabihullah Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt; Cc: Sardar Wali =
Takal [JACK] &lt;<a href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; <a =
href=3D"mailto:zadran@jack.ngo">zadran@jack.ngo</a> Subject: RE: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, =
<o:p></o:p><o:p>&nbsp;</o:p>Thank you for your email. Please active the =
financial report section in GMS that we could upload the report and =
follow your below instructions. <o:p></o:p><o:p>&nbsp;</o:p>Kind regards <o:p></o:p>Obaid <o:p></o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada =
[<a href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] Sent: Sunday, June 19, =
2022 8:47 AM To: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> Cc: Sardar Wali Takal =
[JACK]; <a href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; <a =
href=3D"mailto:zadran@jack.ngo">zadran@jack.ngo</a> Subject: RE: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear =
Obaid,<o:p></o:p>The report looks good. Please fill =
all the narrative/comment boxes on the GMS with the relevant =
justification, upload the signed report/together with the cover page (in =
a single PDF file) and submit it on the GMS.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards,<o:p></o:p>Zabi<o:p></o:p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p></p=
>______________________________________=
_______<o:p></o:p>Zabihullah =
Sahibzada<o:p></o:p>Humanitarian Financing =
Unit | Finance Officer<o:p></o:p>United Nations Office for =
the Coordination of Humanitarian Affairs (OCHA), =
Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| Skype: sunnyajmal | =
<a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C1e4d06d5a=
b85473153ed08da51bccb48%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6379=
12168558383967%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMz=
IiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=3DYX9agmSK938m=
3sm3gR3qEF2AxXQcw%2FDy8egBrOK5anE%3D&amp;reserved=3D0">www.unocha.org/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></sp=
an></div><o:p>&nbsp;</o:p><div><di=
v style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&gt; Sent: Saturday, =
June 18, 2022 11:52 AM To: Zabihullah Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt; Cc: Sardar Wali =
Takal [JACK] &lt;<a href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; <a =
href=3D"mailto:zadran@jack.ngo">zadran@jack.ngo</a> Subject: RE: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, =
<o:p></o:p><o:p>&nbsp;</o:p>Hope you are doing well. =
<o:p></o:p><o:p>&nbsp;</o:p>Please find attached the expense report where =
the expenses are exceeding from 70 percent related to our project number =
AFG-21/3481/SA1/H/NGO/21041. The report is shared for your review and =
consideration and the same will be uploaded into GSM portal once it is =
approved from your side. Please also let know the next step in this =
process. <o:p></o:p><o:p>&nbsp;</o:p>Your consideration and support in this regard =
will be appreciated. <o:p></o:p><o:p>&nbsp;</o:p>Best Regards <o:p></o:p>Obaid Shahzad <o:p></o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada =
[<a href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] Sent: Thursday, May =
26, 2022 10:37 AM To: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> Cc: Sardar Wali Takal =
[JACK]; <a href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a> Subject: RE: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Thanks for =
sharing the transaction list. Please submit the other required documents =
(stated in my initial email).<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p></=
p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p></p=
>______________________________________=
_______<o:p></o:p>Zabihullah =
Sahibzada<o:p></o:p>Humanitarian Financing =
Unit | Finance Officer<o:p></o:p>United Nations Office for =
the Coordination of Humanitarian Affairs (OCHA), =
Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| Skype: sunnyajmal | =
<a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C1e4d06d5a=
b85473153ed08da51bccb48%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6379=
12168558383967%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMz=
IiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=3DYX9agmSK938m=
3sm3gR3qEF2AxXQcw%2FDy8egBrOK5anE%3D&amp;reserved=3D0">www.unocha.org/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></sp=
an></div><o:p>&nbsp;</o:p><div><di=
v style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&gt; Sent: Saturday, May =
14, 2022 8:51 PM To: Zabihullah Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt; Cc: Naw Gay Htoo =
&lt;<a href=3D"mailto:htoon@un.org">htoon@un.org</a>&gt;; Sardar Wali Takal [JACK] =
&lt;<a href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a> Subject: FW: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, =
<o:p></o:p><o:p>&nbsp;</o:p>Hope you are doing well. =
<o:p></o:p><o:p>&nbsp;</o:p>Please accept my apologies for delay due to my =
family matters. <o:p></o:p><o:p>&nbsp;</o:p>Enclosed please find the transaction list for =
subject purposes. The requested documents will be provided by tomorrow. =
Please let me know if there is any additional documents required. =
<o:p></o:p><o:p>&nbsp;</o:p>We are thankful for all your patience and =
consideration. <o:p></o:p><o:p>&nbsp;</o:p>Kind Regards<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><img border=3D0 width=3D33 height=3D25 =
id=3D"Picture_x0020_21" src=3D"cid:image001.jpg@01D8ED31.04FCB3C0" =
alt=3D"cid:image003.jpg@01D4B669.F250F440"><o:p></o:p>=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&=
nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<o:p></o:p>Obaidullah =
Shahzad<o:p></o:p>Operation Director =
<o:p></o:p>Just for Afghan Capacity and =
Knowledge&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
&nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)&nbsp; =
<o:p></o:p>Address: First Street of Karta-e-Chahar, Kabul =
Afghanistan <o:p></o:p>Behind AWCC Main Office, House # =
09<o:p></o:p>Ph: +93 788 918 =
088<o:p></o:p>Email: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&nbsp; <o:p></o:p>Website:www.jack.ngo <o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada =
[<a href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] Sent: Sunday, May 8, =
2022 3:34 PM To: <a =
href=3D"mailto:Obaid.shahzad@jack.ngo">Obaid.shahzad@jack.ngo</a>; Noor Ahmad [JACK]; Sardar Wali =
Takal [JACK] Cc: Naw Gay Htoo Subject: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear JACK =
colleagues,<o:p></o:p>As you are aware and as outlined in =
the Afghanistan Humanitarian Fund (AHF) Operational Manual, the =
Afghanistan Humanitarian Financing unit (HFU) of OCHA conducts the =
financial spot checks to AHF implementing partner to assess the =
soundness of internal controls and the accuracy of financial records =
provided by the partner. On-site financial spot checks by the HFU is =
conducted on the basis of AHF Operational Modalities and at the =
discretion of the AHF Head of Unit. It is very important to keep in view =
that&nbsp;spot check is =
not an audit. &nbsp;<o:p></o:p>&nbsp;<o:p></o:p>In this =
regard, we are planning for&nbsp;a financial spot check of =
the project =E2=80=9CAFG-21/3481/SA1/H/NGO/21041=E2=80=9D during next =
week. To facilitate the process, we would like to request you =
to&nbsp;send via email =
the full list of transactions in excel&nbsp;through an email&nbsp;by cob tomorrow, 09 May =
2022&nbsp;and documents =
listed below&nbsp;by cob =
Tuesday, 10 May 2022.<o:p></o:p>&nbsp;<o:p></o:p>- Bank =
signatories<o:p></o:p>- List of authorized signatories =
and their authorization level<o:p></o:p>- Bank =
reconciliations records<o:p></o:p>- Bank Statement showing the =
installment(s) received from the AHF<o:p></o:p>- =
Financial, administrative, asset management and procurement =
manuals<o:p></o:p>- Latest version of your shared =
cost allocation table<o:p></o:p>- Project staff list under each =
project<o:p></o:p>- Organization chart (Kabul office =
and field offices)<o:p></o:p>- Assets list of this project, if =
any.<o:p></o:p><o:p>&nbsp;</o:p>Upon =
receiving the list of transactions, we may select all or few =
transactions and send the list back to you and request the supporting =
documents to be ready for our discussion/review.<o:p></o:p>&nbsp;<o:p></o:p>Thank you =
in advance for acknowledging the receipt of this email. We count your =
cooperation and support for this important process. Please feel free to =
contact&nbsp;Naw Gay (+93 =
79 300 1115)&nbsp;or Zabihullah =
(+93 79 300 1158) should you have =
questions.<o:p></o:p><o:p>&nbsp;</o:p>With =
regards,<o:p></o:p>Zabi<o:p></o:p><o:p>&nbsp;</o:p></p=
><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></p=
>______________________________________=
_______<o:p></o:p>Zabihullah =
Sahibzada<o:p></o:p>Humanitarian Financing =
Unit | Finance Officer<o:p></o:p>United Nations Office for =
the Coordination of Humanitarian Affairs (OCHA), =
Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| Skype: sunnyajmal | =
<a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C1e4d06d5a=
b85473153ed08da51bccb48%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6379=
12168558383967%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMz=
IiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=3DYX9agmSK938m=
3sm3gR3qEF2AxXQcw%2FDy8egBrOK5anE%3D&amp;reserved=3D0">www.unocha.org/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></sp=
an><o:p>&nbsp;</o:p></div></body></html>
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