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Return-Path: <mansoor@jack.ngo> From: <mansoor@jack.ngo> To: <mujib.sahibzada@jack.ngo>, <n.shinwari@jack.ngo>, <amin.hanif@jack.ngo>, <zahid.ibrahimi@jack.ngo>, <sharifullah@jack.ngo>, <'sefat.kamawi2@gmail.com>, <'abdulbasirkhairi@gmail.com> Cc: "'Haseeb Shirzada'" <haseeb.shirzada@jack.ngo>, <faisal.ahmadzai@jack.ngo>, <bilal.stanekzai@jack.ngo>, <fazizi@jack.ngo> References: In-Reply-To: Subject: RE: Completion of all project HR files according to the HR Policy Date: Mon, 6 Jun 2022 22:28:27 -0700 Message-ID: <00b001d87a2f$730ccd20$59266760$@jack.ngo> MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_000_0000_01D88F03.5514CCD0" X-Mailer: Microsoft Outlook 15.0 Thread-Index: AQHUCbggBBJo06kQa+Y0JijtCYDodg== Content-Language: en-us X-OlkEid: 000000003D986F58655EFE4B972B6948ECF17EAE0700C3B68E10F77511CEB4CD00AA00BBB6E600000000000C000007292F83D14B014687F790F24E3115FB000000000A740000E664C501BB2612428090312786C3F996 This is a multipart message in MIME format. ------=_NextPart_000_0000_01D88F03.5514CCD0 Content-Type: multipart/alternative; boundary="----=_NextPart_001_0001_01D88F03.5514CCD0" ------=_NextPart_001_0001_01D88F03.5514CCD0 Content-Type: text/plain; charset="utf-8" Content-Transfer-Encoding: 8bit Following the previous email, please keep with the 1 point of the email Along with the staff’s personal files, it’s mandatory to share the employee joining date, if the employee rehire, please open a separate column and mention the rehire date as well. Best regards, Mansoor Ahmad Zarif From: mansoor@jack.ngo [mailto:mansoor@jack.ngo] Sent: Monday, June 6, 2022 10:03 PM To: 'mujib.sahibzada@jack.ngo'; n.shinwari@jack.ngo; 'amin.hanif@jack.ngo'; 'zahid.ibrahimi@jack.ngo'; 'sharifullah@jack.ngo'; ''sefat.kamawi2@gmail.com'; ''abdulbasirkhairi@gmail.com' Cc: 'Haseeb Shirzada'; 'faisal.ahmadzai@jack.ngo'; 'bilal.stanekzai@jack.ngo'; 'fazizi@jack.ngo' Subject: Completion of all project HR files according to the HR Policy Dear Provincial HR Colleagues, Hope this email finds you well, As you know, there will be upcoming audits and Micro assessments in near future, currently few audits are also going on. The only point that the HR department is concerned about and comes under the questions of audit is staff personal files, please follow up on the below points. 1. Please complete all project staff personal files according to the staff personal staff list (considering the checklist). Share the scan copies of personal files by 15th June 2022. 2. The reference check is mandatory for hiring new staff in our offices 3. Complete the requisition form before the recruitment is mandatory (the requisition form is Attached) 4. Sharing the joiner/leaver reports with the monthly payrolls along with the personal files of newly recruited staff 5. Share the leave tracker by each quarter (5th July 2022) Use we transfer website for sharing documents, and find the link of we transfer https://wetransfer.com/ The deadline for staff personal files is 15th June 2022, if exceeded then the other option will be to impose penalties, looking forward to your prompt response. Best Regards, Mansoor Ahmad “Zarif”, BBA, ILD Leadership HR Officer Just for Afghan Capacity and Knowledge بلند بردن سطح دانش و توانمندی افغانها (جک) Ph.: +93 747963697 +93774924448 Email: mansoor@jack.ngo <mailto:mansoor@jack.ngo> Website: www.jack.ngo <http://www.jack.ngo> ======================================================================================================================================================================= This e-mail and any files transmitted with it may contain privileged or confidential information. It is solely for use by the individual for whom it is intended, even if addressed incorrectly. If you received this e-mail in error, please notify the sender; do not disclose copy, distribute, or take any action in reliance on the contents of this information; and delete it from your system. Any other use of this e-mail is prohibited. The views expressed herein are those of the author and do not necessarily reflect the views or policies of jack (Afghanistan). Electronic transmissions may be recorded and monitored. For Verification Please Read the Barcode Reader. P Every 3000 sheets of paper cost us a tree. Please don't print this e-mail unless you really need to. <https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=emailclient&utm_term=icon>Virus-free. www.avast.com<https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=emailclient&utm_term=link> ------=_NextPart_001_0001_01D88F03.5514CCD0 Content-Type: text/html; boundary="----=_NextPart_000_00B1_01D879F4.C6B40FA0"; charset="utf-8" Content-Transfer-Encoding: quoted-printable <html xmlns:v=3D"urn:schemas-microsoft-com:vml" = xmlns:o=3D"urn:schemas-microsoft-com:office:office" = xmlns:w=3D"urn:schemas-microsoft-com:office:word" = xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" = xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta = http-equiv=3DContent-Type content=3D"text/html; charset=3Dutf-8"><meta = name=3DGenerator content=3D"Microsoft Word 15 (filtered medium)"><!--[if = !mso]><style>v\:* {behavior:url(#default#VML);} o\:* {behavior:url(#default#VML);} w\:* {behavior:url(#default#VML);} .shape {behavior:url(#default#VML);} </style><![endif]--><style><!-- /* Font Definitions */ @font-face {font-family:Calibri; 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margin:1.0in 1.0in 1.0in 1.0in;} div.WordSection1 {page:WordSection1;} /* List Definitions */ @list l0 {mso-list-id:876620137; mso-list-type:hybrid; mso-list-template-ids:-845241406 67698703 67698713 67698715 67698703 = 67698713 67698715 67698703 67698713 67698715;} @list l0:level1 {mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level2 {mso-level-number-format:alpha-lower; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level3 {mso-level-number-format:roman-lower; mso-level-tab-stop:none; mso-level-number-position:right; text-indent:-9.0pt;} @list l0:level4 {mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level5 {mso-level-number-format:alpha-lower; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level6 {mso-level-number-format:roman-lower; mso-level-tab-stop:none; mso-level-number-position:right; text-indent:-9.0pt;} @list l0:level7 {mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level8 {mso-level-number-format:alpha-lower; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level9 {mso-level-number-format:roman-lower; mso-level-tab-stop:none; mso-level-number-position:right; text-indent:-9.0pt;} ol {margin-bottom:0in;} ul {margin-bottom:0in;} --></style><!--[if gte mso 9]><xml> <o:shapedefaults v:ext=3D"edit" spidmax=3D"1027" /> </xml><![endif]--><!--[if gte mso 9]><xml> <o:shapelayout v:ext=3D"edit"> <o:idmap v:ext=3D"edit" data=3D"1" /> </o:shapelayout></xml><![endif]--></head><body lang=3DEN-US = link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1><p = class=3DMsoNormal><span style=3D'color:#1F497D'>Following the previous = email, please keep with the 1 point of the email<o:p></o:p></span></p><p = class=3DMsoNormal><span style=3D'color:#1F497D'>Along with the = staff=E2=80=99s personal files, it=E2=80=99s mandatory to share the = employee joining date, if the employee rehire, please open a separate = column and mention the rehire date as well.<o:p></o:p></span></p><p = class=3DMsoNormal><span = style=3D'color:#1F497D'><o:p> </o:p></span></p><p = class=3DMsoNormal><span style=3D'color:#1F497D'>Best = regards,<o:p></o:p></span></p><p class=3DMsoNormal><span = style=3D'color:#1F497D'>Mansoor Ahmad Zarif <o:p></o:p></span></p><p = class=3DMsoNormal><span = style=3D'color:#1F497D'><o:p> </o:p></span></p><div><div = style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in = 0in 0in'><p class=3DMsoNormal><b>From:</b> mansoor@jack.ngo = [mailto:mansoor@jack.ngo] <br><b>Sent:</b> Monday, June 6, 2022 10:03 = PM<br><b>To:</b> 'mujib.sahibzada@jack.ngo'; n.shinwari@jack.ngo; = 'amin.hanif@jack.ngo'; 'zahid.ibrahimi@jack.ngo'; = 'sharifullah@jack.ngo'; ''sefat.kamawi2@gmail.com'; = ''abdulbasirkhairi@gmail.com'<br><b>Cc:</b> 'Haseeb Shirzada'; = 'faisal.ahmadzai@jack.ngo'; 'bilal.stanekzai@jack.ngo'; = 'fazizi@jack.ngo'<br><b>Subject:</b> Completion of all project HR files = according to the HR Policy <o:p></o:p></p></div></div><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal>Dear = Provincial HR Colleagues,<o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal>Hope this = email finds you well,<o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal>As you know, = there will be upcoming audits and Micro assessments in near future, = currently few audits are also going on. The only point that the HR = department is concerned about and comes under the questions of audit is = staff personal files, please follow up on the below = points.<o:p></o:p></p><p class=3DMsoNormal><o:p> </o:p></p><p = class=3DMsoListParagraph style=3D'text-indent:-.25in;mso-list:l0 level1 = lfo2'><![if !supportLists]><span style=3D'mso-list:Ignore'>1.<span = style=3D'font:7.0pt "Times New = Roman"'> = </span></span><![endif]><span dir=3DLTR></span>Please complete all = project staff personal files according to the staff personal staff list = (considering the checklist). Share the scan copies of personal files by = <b>15<sup>th</sup> June 2022. </b><o:p></o:p></p><p = class=3DMsoListParagraph style=3D'text-indent:-.25in;mso-list:l0 level1 = lfo2'><![if !supportLists]><span style=3D'mso-list:Ignore'>2.<span = style=3D'font:7.0pt "Times New = Roman"'> = </span></span><![endif]><span dir=3DLTR></span>The reference check = is mandatory for hiring new staff in our = offices<o:p></o:p></p><p class=3DMsoListParagraph = style=3D'text-indent:-.25in;mso-list:l0 level1 lfo2'><![if = !supportLists]><span style=3D'mso-list:Ignore'>3.<span = style=3D'font:7.0pt "Times New = Roman"'> = </span></span><![endif]><span dir=3DLTR></span>Complete the = <b>requisition form</b> before the recruitment is mandatory (<b>the</b> = <b>requisition form is Attached)</b><o:p></o:p></p><p = class=3DMsoListParagraph style=3D'text-indent:-.25in;mso-list:l0 level1 = lfo2'><![if !supportLists]><span style=3D'mso-list:Ignore'>4.<span = style=3D'font:7.0pt "Times New = Roman"'> = </span></span><![endif]><span dir=3DLTR></span>Sharing the = <b>joiner/leaver</b> reports with the monthly payrolls along with the = personal files of newly recruited staff = <o:p></o:p></p><p class=3DMsoListParagraph = style=3D'text-indent:-.25in;mso-list:l0 level1 lfo2'><![if = !supportLists]><span style=3D'mso-list:Ignore'>5.<span = style=3D'font:7.0pt "Times New = Roman"'> = </span></span><![endif]><span dir=3DLTR></span>Share the leave tracker = by each quarter <b>(5<sup>th</sup> July 2022)</b><o:p></o:p></p><p = class=3DMsoListParagraph><o:p> </o:p></p><p = class=3DMsoListParagraph style=3D'margin-left:0in'>Use we transfer = website for sharing documents, and find the link of we transfer = <span style=3D'color:#2E75B6'><a = href=3D"https://wetransfer.com/">https://wetransfer.com/</a></span><o:p><= /o:p></p><p class=3DMsoListParagraph style=3D'margin-left:0in'>The = deadline for staff personal files is <b>15<sup>th</sup> June 2022, = </b>if exceeded<b> </b>then the other option will be to impose = penalties, looking forward to your prompt response.<o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal><span = style=3D'font-size:10.0pt;color:#1F497D'>Best = Regards,<o:p></o:p></span></p><p class=3DMsoNormal><span = style=3D'color:#1F497D'><img border=3D0 width=3D58 height=3D46 = id=3D"Picture_x0020_1" src=3D"cid:image001.jpg@01D879F3.5E9BC3F0" = alt=3D"cid:image001.jpg@01D86F01.9A6EC230"></span><b><span = style=3D'font-size:16.0pt;font-family:"Arial","sans-serif";color:#3615FB'= ><o:p></o:p></span></b></p><p class=3DMsoNormal><span = dir=3DRTL></span><b><span lang=3DAR-SA dir=3DRTL = style=3D'font-size:8.0pt;font-family:"Arial","sans-serif";color:#3615FB'>= <span = dir=3DRTL></span> &n= bsp; </span></b><b><span = style=3D'font-size:8.0pt;font-family:"Arial","sans-serif";color:#3615FB'>= <o:p></o:p></span></b></p><p class=3DMsoNormal><b><span = style=3D'font-family:"Segoe UI","sans-serif";color:#548DD4'>Mansoor = Ahmad =E2=80=9CZarif=E2=80=9D</span></b><b><span = style=3D'font-size:7.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'>, BBA, ILD = Leadership<o:p></o:p></span></b></p><p class=3DMsoNormal><b><span = style=3D'font-size:7.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'>HR Officer<o:p></o:p></span></b></p><p = class=3DMsoNormal><span style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'>Just for Afghan Capacity and = Knowledge</span><span dir=3DRTL></span><span lang=3DFA dir=3DRTL = style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'><span = dir=3DRTL></span> = =D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 = =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 = =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C = =D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) = </span><span style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'><o:p></o:p></span></p><p = class=3DMsoNormal><span style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'>Ph.: +93<span dir=3DRTL></span><span = dir=3DRTL><span dir=3DRTL></span> </span><span dir=3DLTR></span><span = dir=3DLTR></span>747963697<o:p></o:p></span></p><p = class=3DMsoNormal><span dir=3DRTL></span><span lang=3DFA dir=3DRTL = style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'><span = dir=3DRTL></span> </span><span lang=3DAR-SA dir=3DRTL = style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'> </span><span = dir=3DLTR></span><span style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'><span = dir=3DLTR></span>+93774924448<o:p></o:p></span></p><p = class=3DMsoNormal><span style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'>Email: <a = href=3D"mailto:mansoor@jack.ngo">mansoor@jack.ngo</a><o:p></o:p></span></= p><p class=3DMsoNormal><span style=3D'font-size:9.0pt;font-family:"Segoe = UI","sans-serif";color:#548DD4'>Website:<u> <a = href=3D"http://www.jack.ngo">www.jack.ngo</a> = </u><o:p></o:p></span></p><p class=3DMsoNormal><span = style=3D'color:#1F497D'>=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= <o:p></o:p></span></p><p class=3DMsoNormal><span = style=3D'font-size:8.0pt;font-family:"Segoe = UI","sans-serif";color:#1F497D;background:white'>This e-mail and any = files transmitted with it may contain privileged or confidential = information. 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