JezK
Edit File: 1656160245.M927381P93075.mocha3025.mochahost.com,S=28114,W=28704:2,S
Return-Path: <faiq.sediqi@jack.ngo> Received: from mocha3025.mochahost.com by mocha3025.mochahost.com with LMTP id iN7lK/X/tmKTawEAaMJ/gg (envelope-from <faiq.sediqi@jack.ngo>); Sat, 25 Jun 2022 08:30:45 -0400 Return-path: <faiq.sediqi@jack.ngo> Envelope-to: ahmad@jack.ngo, asady@jack.ngo, finance.manager@jack.ngo, haseeb.shirzada@jack.ngo, nooromari@jack.ngo, obaid.shahzad@jack.ngo, sadaqat.qahar@jack.ngo, takal@jack.ngo, s.kamawi@jack.ngo Delivery-date: Sat, 25 Jun 2022 08:30:45 -0400 Received: from [125.213.201.60] (port=61336 helo=DESKTOPPK3QAPP) by mocha3025.mochahost.com with esmtpsa (TLS1.2) tls TLS_ECDHE_RSA_WITH_AES_256_GCM_SHA384 (Exim 4.94.2) (envelope-from <faiq.sediqi@jack.ngo>) id 1o54w0-000gSj-Pv; Sat, 25 Jun 2022 08:30:45 -0400 From: "Dr. Faiq Sediqi" <faiq.sediqi@jack.ngo> To: <finance.manager@jack.ngo>, <sadaqat.qahar@jack.ngo>, "'Haseebullah Shirzada [JACK]'" <haseeb.shirzada@jack.ngo>, <obaid.shahzad@jack.ngo> Cc: "'Sardar Wali Takal'" <takal@jack.af>, "'Nooromari'" <nooromari@jack.ngo>, "'takal'" <takal@jack.ngo>, <ahmad@jack.ngo>, <s.kamawi@jack.ngo>, <asady@jack.ngo>, <nasir.tokhi123@gmail.com> Subject: Clear instruction of operation issues Date: Sat, 25 Jun 2022 17:00:28 +0430 Message-ID: <012301d8888f$6536ca20$2fa45e60$@jack.ngo> MIME-Version: 1.0 Content-Type: multipart/related; boundary="----=_NextPart_000_0124_01D888B5.1D301C60" X-Mailer: Microsoft Outlook 16.0 Thread-Index: AdiIjy1yHH9D1N4mTDKDtl0dVEzwrA== Content-Language: en-us This is a multipart message in MIME format. ------=_NextPart_000_0124_01D888B5.1D301C60 Content-Type: multipart/alternative; boundary="----=_NextPart_001_0125_01D888B5.1D304370" ------=_NextPart_001_0125_01D888B5.1D304370 Content-Type: text/plain; charset="utf-8" Content-Transfer-Encoding: quoted-printable Dear HR, Finance, Logistics and Procurement Departments, =20 I would like to appreciate your day and night hardworking for better = implementation of the JACK programs.=20 =20 As you are in the picture that our programs are expanding and we will = enter into new fields in the upcoming days/months, thus, please observe = below instructions for the sake of effectiveness and efficiency of your = respected department performances: =20 1. All Human resource and admin issues, from basic to advance, are the = responsibility of the mentioned department and no one is allowed to = directly recruit or onboard or terminate any staff without observing the = HR and Admin rules and policies. In case of any violations, the = recruitment of the concerned staff shall not be recognized;=20 2. All procurement processes from 0 to 100 fall under the authority of = procurement department. Other department staffs including technical and = operation are not allowed to interfere or engage in procurement affairs; = 3. The Finance department is governed by Head of Finance, no one shall = be allowed to interfere or engage in finance affairs, including = technical and other operation departments; 4. All the aforementioned departments, i.e. HR/Admin, Procurement and = Finance, are obliged to update their filing system, keep a check list at = the beginning of each file and only after completion of all the = procedures they are allowed to put hard documents into the related = files; 5. HR/admin, procurement and finance departments are directly responsive = to and subordinates of Admin and Finance Deputy for General Director; 6. Admin and Finance Deputy Director is fully authorized in all affairs = related to operation department and will present/provide regular reports = to General Director on the relevant issues. 7. All external communications with stakeholders and donors shall be = done by Deputy Admin and Finance for General Director. Relevant issues = will be sent to related departments for appropriate actions. =20 Finally, I once again reiterate that all mentioned department heads = shall not cross the lines and shall not disturb the senior management. =20 =20 =20 =20 With Best Regards, =20 =20 Dr. Faiq Sediqi MD Deputy Gen. Director for Admin/Finance Just for Afghan Capacity and Knowledge =D8=A8=D9=84=D9=86=D8=AF = =D8=A8=D8=B1=D8=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 = =D9=88 =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C = =D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) =20 Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20 Behind AWCC Main Office, House # 08 Ph: +93 +93(0)793242469 Email: <mailto:faiq.sediqi@jack.ngo> faiq.sediqi@jack.ngo =20 Website:www.jack.ngo=20 =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D This e-mail and any files transmitted with it may contain privileged or = confidential information. It is solely for use by the individual for = whom it is intended, even if addressed incorrectly. If you received this = e-mail in error, please notify the sender; do not disclose copy, = distribute, or take any action in reliance on the contents of this = information; and delete it from your system. Any other use of this = e-mail is prohibited. The views expressed herein are those of the author = and do not necessarily reflect the views or policies of jack = (Afghanistan). Electronic transmissions may be recorded and = monitored.For Verification Please Read the Barcode Reader. =20 =20 P Every 3000 sheets of paper costs us a tree. Please don't print this = e-mail unless you really need to =20 ------=_NextPart_001_0125_01D888B5.1D304370 Content-Type: text/html; charset="utf-8" Content-Transfer-Encoding: quoted-printable <html xmlns:v=3D"urn:schemas-microsoft-com:vml" = xmlns:o=3D"urn:schemas-microsoft-com:office:office" = xmlns:w=3D"urn:schemas-microsoft-com:office:word" = xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" = xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta = http-equiv=3DContent-Type content=3D"text/html; charset=3Dutf-8"><meta = name=3DGenerator content=3D"Microsoft Word 15 (filtered medium)"><!--[if = !mso]><style>v\:* {behavior:url(#default#VML);} o\:* {behavior:url(#default#VML);} w\:* {behavior:url(#default#VML);} .shape {behavior:url(#default#VML);} </style><![endif]--><style><!-- /* Font Definitions */ @font-face {font-family:"Cambria Math"; panose-1:2 4 5 3 5 4 6 3 2 4;} @font-face {font-family:Calibri; panose-1:2 15 5 2 2 2 4 3 2 4;} @font-face {font-family:"Segoe UI"; panose-1:2 11 5 2 4 2 4 2 2 3;} @font-face {font-family:Webdings; panose-1:5 3 1 2 1 5 9 6 7 3;} /* Style Definitions */ p.MsoNormal, li.MsoNormal, div.MsoNormal {margin:0in; font-size:11.0pt; font-family:"Calibri",sans-serif; mso-fareast-language:EN-US;} p.MsoListParagraph, li.MsoListParagraph, div.MsoListParagraph {mso-style-priority:34; margin-top:0in; margin-right:0in; margin-bottom:0in; margin-left:.5in; font-size:11.0pt; font-family:"Calibri",sans-serif; mso-fareast-language:EN-US;} span.EmailStyle17 {mso-style-type:personal-compose; font-family:"Calibri",sans-serif; color:windowtext;} .MsoChpDefault {mso-style-type:export-only; font-family:"Calibri",sans-serif; mso-fareast-language:EN-US;} @page WordSection1 {size:8.5in 11.0in; margin:1.0in 1.0in 1.0in 1.0in;} div.WordSection1 {page:WordSection1;} /* List Definitions */ @list l0 {mso-list-id:1480338348; mso-list-type:hybrid; mso-list-template-ids:-2062233224 522901334 1141440537 1141440539 = 1141440527 1141440537 1141440539 1141440527 1141440537 1141440539;} @list l0:level1 {mso-level-text:%1-; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level2 {mso-level-number-format:alpha-lower; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level3 {mso-level-number-format:roman-lower; mso-level-tab-stop:none; mso-level-number-position:right; text-indent:-9.0pt;} @list l0:level4 {mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level5 {mso-level-number-format:alpha-lower; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level6 {mso-level-number-format:roman-lower; mso-level-tab-stop:none; mso-level-number-position:right; text-indent:-9.0pt;} @list l0:level7 {mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level8 {mso-level-number-format:alpha-lower; mso-level-tab-stop:none; mso-level-number-position:left; text-indent:-.25in;} @list l0:level9 {mso-level-number-format:roman-lower; mso-level-tab-stop:none; mso-level-number-position:right; text-indent:-9.0pt;} ol {margin-bottom:0in;} ul {margin-bottom:0in;} --></style><!--[if gte mso 9]><xml> <o:shapedefaults v:ext=3D"edit" spidmax=3D"1027" /> </xml><![endif]--><!--[if gte mso 9]><xml> <o:shapelayout v:ext=3D"edit"> <o:idmap v:ext=3D"edit" data=3D"1" /> </o:shapelayout></xml><![endif]--></head><body lang=3DEN-MY = link=3D"#0563C1" vlink=3D"#954F72" style=3D'word-wrap:break-word'><div = class=3DWordSection1><p class=3DMsoNormal> Dear HR, Finance, Logistics = and Procurement Departments,<o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal>I would like = to appreciate your day and night hardworking for better implementation = of the JACK programs. <o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal>As you are = in the picture that our programs are expanding and we will enter into = new fields in the upcoming days/months, thus, please observe below = instructions for the sake of effectiveness and efficiency of your = respected department performances:<o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><ol style=3D'margin-top:0in' = start=3D1 type=3D1><li class=3DMsoListParagraph = style=3D'margin-left:0in;mso-list:l0 level1 lfo1'>All Human resource and = admin issues, from basic to advance, are the responsibility of the = mentioned department and no one is allowed to directly recruit or = onboard or terminate any staff without observing the HR and Admin rules = and policies. In case of any violations, the recruitment of the = concerned staff shall not be recognized; <o:p></o:p></li><li = class=3DMsoListParagraph style=3D'margin-left:0in;mso-list:l0 level1 = lfo1'>All procurement processes from 0 to 100 fall under the authority = of procurement department. Other department staffs including technical = and operation are not allowed to interfere or engage in procurement = affairs; <o:p></o:p></li><li class=3DMsoListParagraph = style=3D'margin-left:0in;mso-list:l0 level1 lfo1'>The Finance department = is governed by Head of Finance, no one shall be allowed to interfere or = engage in finance affairs, including technical and other operation = departments;<o:p></o:p></li><li class=3DMsoListParagraph = style=3D'margin-left:0in;mso-list:l0 level1 lfo1'>All the aforementioned = departments, i.e. HR/Admin, Procurement and Finance, are obliged to = update their filing system, keep a check list at the beginning of each = file and only after completion of all the procedures they are allowed to = put hard documents into the related files;<o:p></o:p></li><li = class=3DMsoListParagraph style=3D'margin-left:0in;mso-list:l0 level1 = lfo1'>HR/admin, procurement and finance departments are directly = responsive to and subordinates of Admin and Finance Deputy for General = Director;<o:p></o:p></li><li class=3DMsoListParagraph = style=3D'margin-left:0in;mso-list:l0 level1 lfo1'>Admin and Finance = Deputy Director is fully authorized in all affairs related to operation = department and will present/provide regular reports to General Director = on the relevant issues.<o:p></o:p></li><li class=3DMsoListParagraph = style=3D'margin-left:0in;mso-list:l0 level1 lfo1'>All external = communications with stakeholders and donors shall be done by Deputy = Admin and Finance for General Director. Relevant issues will be sent to = related departments for appropriate actions.<o:p></o:p></li></ol><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal>Finally, I = once again reiterate that all mentioned department heads shall not cross = the lines and shall not disturb the senior management.<o:p></o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p = class=3DMsoNormal><o:p> </o:p></p><p class=3DMsoNormal><span = lang=3DEN-US = style=3D'mso-fareast-language:EN-MY'><o:p> </o:p></span></p><p = class=3DMsoNormal><span lang=3DEN-US = style=3D'color:#1F497D;mso-fareast-language:EN-MY'>With Best = Regards,<o:p></o:p></span></p><p class=3DMsoNormal><span lang=3DEN-US = style=3D'color:#1F497D;mso-fareast-language:EN-MY'><o:p> </o:p></spa= n></p><p class=3DMsoNormal><span lang=3DEN-US = style=3D'color:#1F497D;mso-fareast-language:EN-MY'><img width=3D49 = height=3D38 style=3D'width:.5104in;height:.3958in' = id=3D"Picture_x0020_21" = src=3D"cid:image001.jpg@01D888B4.19D8F790"></span><b><span lang=3DEN-US = style=3D'font-size:16.0pt;font-family:"Arial",sans-serif;color:#3615FB;ms= o-fareast-language:EN-MY'><o:p></o:p></span></b></p><p = class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-size:8.0pt;font-family:"Arial",sans-serif;color:#3615FB;mso= -fareast-language:EN-MY'> = <o:p></o:p></= span></b></p><p class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Dr. Faiq Sediqi = </span></b><b><span lang=3DEN-US = style=3D'font-size:7.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>MD</span></b><b>= <span lang=3DEN-US style=3D'font-size:9.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'><o:p></o:p></spa= n></b></p><p class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-size:8.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Deputy Gen. = Director for Admin/Finance<o:p></o:p></span></b></p><p = class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-size:8.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Just for Afghan = Capacity and Knowledge</span></b><span dir=3DRTL></span><span = dir=3DRTL></span><b><span lang=3DFA dir=3DRTL = style=3D'font-size:8.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'><span = dir=3DRTL></span><span dir=3DRTL></span> = =D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 = =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 = =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C = =D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) = </span></b><b><span lang=3DEN-US = style=3D'font-size:8.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'><o:p></o:p></spa= n></b></p><p class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-size:9.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Address</span></= b><b><span lang=3DEN-US style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>:</span></b><spa= n lang=3DEN-US style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'> First Street = of Karta-e-Chahar, Kabul Afghanistan <o:p></o:p></span></p><p = class=3DMsoNormal><span lang=3DEN-US = style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Behind AWCC = Main Office, House # 08<o:p></o:p></span></p><p = class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Ph</span></b><sp= an lang=3DEN-US style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>: +93 = +93(0)793242469<o:p></o:p></span></p><p class=3DMsoNormal><b><span = lang=3DEN-US style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Email</span></b>= <span lang=3DEN-US style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>: <a = href=3D"mailto:faiq.sediqi@jack.ngo"><span = style=3D'color:blue'>faiq.sediqi@jack.ngo</span></a></span><span = lang=3DEN-US style=3D'font-size:9.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'> = <o:p></o:p></span></p><p class=3DMsoNormal><b><span lang=3DEN-US = style=3D'font-size:9.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>Website</span></= b><span lang=3DEN-US style=3D'font-size:9.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'>:<u>www.jack.ngo= </u></span><span lang=3DEN-US = style=3D'font-size:10.0pt;font-family:"Segoe = UI",sans-serif;color:#548DD4;mso-fareast-language:EN-MY'><o:p></o:p></spa= n></p><p class=3DMsoNormal><span lang=3DEN-US = style=3D'color:#1F497D;mso-fareast-language:EN-MY'>=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D=3D= =3D=3D=3D=3D=3D=3D=3D=3D=3D<o:p></o:p></span></p><p = class=3DMsoNormal><span lang=3DEN-US = style=3D'font-size:8.0pt;font-family:"Segoe = UI",sans-serif;color:#1F497D;background:white;mso-fareast-language:EN-MY'= >This e-mail and any files transmitted with it may contain privileged or = confidential information. It is solely for use by the individual for = whom it is intended, even if addressed incorrectly. If you received this = e-mail in error, please notify the sender; do not disclose copy, = distribute, or take any action in reliance on the contents of this = information; and delete it from your system. Any other use of this = e-mail is prohibited. The views expressed herein are those of the author = and do not necessarily reflect the views or policies of jack = (Afghanistan). 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