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Edit File: 1654066402.M966146P78208.mocha3025.mochahost.com,S=13624,W=13954:2,S

Envelope-to: faiq.sediqi@jack.ngo,
 finance.manager@jack.ngo,
 obaid.shahzad@jack.ngo,
 sadaqat.qahar@jack.ngo,
 basir@jack.ngo
Delivery-date: Wed, 01 Jun 2022 02:53:22 -0400
From: <haseeb.shirzada@jack.af>
To: <obaid.shahzad@jack.ngo>
Cc: <finance.manager@jack.ngo>,
	<basir@jack.ngo>,
	<sadaqat.qahar@jack.ngo>,
	<faiq.sediqi@jack.ngo>
Subject: Monthly Salary Payment Cycle and Process
Date: Wed, 1 Jun 2022 11:21:44 +0430
Message-ID: <01ef01d87584$10672e40$31358ac0$@jack.af>
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Dear Shahzad Sahib,

In reference to your question regarding the micro-assessment question 4.15
on monthly salary payment.

As you know well, the payroll procedures cycles start from the provincial
office and sites which will be prepared by the site HR/Admin Officers as per
their the attendance and time sheet. The payrolls will be reviewed and
verified by the finance and budget holder then it will go for the final
approval of General director. Following is the detailed steps:

In order to properly manage JACK employees' monthly salary and governmental
tax payments, JACK has a standard Salary Payment Sheet/Payroll that can
properly and accurately calculate the amount of salary amount for each staff
member.

The salary will be calculated in accordance with the number of days that an
employee has worked, and the amount of time dedicated to relevant projects.
The employee will be paid after his/her time sheet has been submitted,
signed, and approved by the line manager.

In order to receive the salaries employees are required to:

1.	Prepares and submits a Timesheet (Report of his/her performance)
with the signature of line manager to the department of Finance and
Administration prior to receipt of salary payment.
2.	The department of Administration reviews all timesheets to verify
inclusion of approved vacation time/sick leave activities and approval of
the line manager and prepare the payroll. 
3.	Finance department review the time sheet and the payroll and issue
the cheque (payment slip) for release of staff salary and salary is paid by
cashier after the receipt of payment slip.
4.	The Finance/Administration department files and retains all payroll
reports and time sheets in the files. The department of Finance and
Administration maintains all payroll tax reports.
5.	The Finance officer and cashier posts information for payroll in the
account books.

Best regards

Haseebullah Shirzada

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta =
http-equiv=3DContent-Type content=3D"text/html; =
charset=3Dus-ascii"><meta name=3DGenerator content=3D"Microsoft Word 15 =
(filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1><o:p>&nbsp;</o:p>Dear Shahzad =
Sahib, <o:p></o:p><o:p>&nbsp;</o:p>In reference to your question regarding the =
micro-assessment question 4.15 on monthly salary =
payment.<o:p></o:p><o:p>&nbsp;</o:p>As you know well, the payroll procedures cycles start =
from the provincial office and sites which will be prepared by the site =
HR/Admin Officers as per their the attendance and time sheet. The =
payrolls will be reviewed and verified by the finance and budget holder =
then it will go for the final approval of General director. Following is =
the detailed steps:<o:p></o:p><o:p>&nbsp;</o:p>In order to properly manage JACK =
employees' monthly salary and governmental tax payments, JACK has a =
standard Salary Payment Sheet/Payroll that can properly and accurately =
calculate the amount of salary amount for each staff =
member.<o:p></o:p>The salary will be calculated in =
accordance with the number of days that an employee has worked, and the =
amount of time dedicated to relevant projects. The employee will be paid =
after his/her time sheet has been submitted, signed, and approved by the =
line manager.<o:p></o:p>In order to receive the salaries =
employees are required to:<o:p></o:p><ol style=3D'margin-top:0in' =
start=3D1 type=3D1><li class=3DMsoNormal =
style=3D'margin-bottom:6.0pt;text-align:justify;mso-list:l1 level1 =
lfo3'>Prepares and submits a Timesheet (Report of his/her performance) =
with the signature of line manager to the department of Finance and =
Administration prior to receipt of salary payment.<o:p></o:p></li><li =
class=3DMsoNormal =
style=3D'margin-bottom:6.0pt;text-align:justify;mso-list:l1 level1 =
lfo3'>The department of Administration reviews all timesheets to verify =
inclusion of approved vacation time/sick leave activities and approval =
of the line manager and prepare the payroll. <o:p></o:p></li><li =
class=3DMsoNormal =
style=3D'margin-bottom:6.0pt;text-align:justify;mso-list:l1 level1 =
lfo3'>Finance department review the time sheet and the payroll and issue =
the cheque (payment slip) for release of staff salary and salary is paid =
by cashier after the receipt of payment slip.<o:p></o:p></li><li =
class=3DMsoNormal =
style=3D'margin-bottom:6.0pt;text-align:justify;mso-list:l1 level1 =
lfo3'>The Finance/Administration department files and retains all =
payroll reports and time sheets in the files. The department of Finance =
and Administration maintains all payroll tax reports.<o:p></o:p></li><li =
class=3DMsoNormal =
style=3D'margin-bottom:6.0pt;text-align:justify;mso-list:l1 level1 =
lfo3'>The Finance officer and cashier posts information for payroll in =
the account books.<o:p></o:p></li></ol><o:p>&nbsp;</o:p>Best =
regards<o:p></o:p>Haseebullah =
Shirzada<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></div></body></html>
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