JezK

Edit File: 1653997202.M256329P160777.mocha3025.mochahost.com,S=67278,W=68826:2,S

Envelope-to: ahmad@jack.ngo,
 faiq.sediqi@jack.ngo,
 takal@jack.ngo,
 nooromari@jack.ngo
Delivery-date: Tue, 31 May 2022 07:40:02 -0400
From: <obaid.shahzad@jack.af>
To: "'Zabihullah Sahibzada'" <shibzada@un.org>,
	"'Gul Zamir Haqbayan'" <haqbayan@un.org>
Cc: "'Sardar Wali Takal [JACK]'" <takal@jack.ngo>,
	<faiq.sediqi@jack.ngo>,
	"'Naw Gay Htoo'" <htoon@un.org>,
	"'Nooromari'" <nooromari@jack.ngo>,
	"'Noor Ahmad [JACK]'" <ahmad@jack.ngo>
References: <AM9PR07MB715448FC918CBCB3745101A7BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <AM9PR07MB7154518DFF97D9658E96F2E2BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <AM9PR07MB7154ACFEC2A8D572DD0A7D71BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <011901d863d0$c14dfa10$43e9ee30$@jack.ngo> <004f01d86434$9872ffa0$c958fee0$@jack.ngo> <001d01d8651f$c7b0e480$5712ad80$@jack.ngo> <006a01d86527$10f018d0$32d04a70$@jack.ngo> <007b01d867ae$8d57c6a0$a80753e0$@jack.ngo> <DB9PR07MB71644EDEB183BBCD9E026F68BBD99@DB9PR07MB7164.eurprd07.prod.outlook.com> <001501d873f4$41266780$c3733680$@jack.af> <AM9PR07MB7154F2E5D802D25CA2FABD67BBDD9@AM9PR07MB7154.eurprd07.prod.outlook.com> <006e01d874bc$c6ad9d10$5408d730$@jack.af> <AM9PR07MB7154007CD5FF581651718DD3BBDC9@AM9PR07MB7154.eurprd07.prod.outlook.com> <008e01d874be$f4f67370$dee35a50$@jack.af> <AM9PR07MB7154F50750DDC344F30493B0BBDC9@AM9PR07MB7154.eurprd07.prod.outlook.com>
In-Reply-To: <AM9PR07MB7154F50750DDC344F30493B0BBDC9@AM9PR07MB7154.eurprd07.prod.outlook.com>
Subject: RE: Financial Spot Check
Date: Tue, 31 May 2022 16:08:04 +0430
Message-ID: <00f501d874e2$e5d74170$b185c450$@jack.af>
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Thanks and confirmed.=20

=20

Best=20

Obaid=20

=20

From: Zabihullah Sahibzada [mailto:shibzada@un.org]=20
Sent: Tuesday, May 31, 2022 12:10 PM
To: obaid.shahzad@jack.af; Gul Zamir Haqbayan
Cc: Sardar Wali Takal [JACK]; faiq.sediqi@jack.ngo; Naw Gay Htoo; =
'Nooromari'; Noor Ahmad [JACK]
Subject: RE: Financial Spot Check

=20

Dear Shahzad,

The Interim Financial Report is deactivated as per your request.

=20

Regards,
Zabi

=20

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20

Mobile: +93 79 300 1158 | E-mail: shibzada@un.org =
<mailto:shibzada@un.org> | Skype: sunnyajmal | www.unocha.org/ahf =
<http://www.unocha.org/ahf> | ahf-afg@un.org <mailto:ahf-afg@un.org>=20

=20

From: obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> =
<obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> >=20
Sent: Tuesday, May 31, 2022 11:51 AM
To: Zabihullah Sahibzada <shibzada@un.org <mailto:shibzada@un.org> >; =
Gul Zamir Haqbayan <haqbayan@un.org <mailto:haqbayan@un.org> >
Cc: Sardar Wali Takal [JACK] <takal@jack.ngo <mailto:takal@jack.ngo> >; =
faiq.sediqi@jack.ngo <mailto:faiq.sediqi@jack.ngo> ; Naw Gay Htoo =
<htoon@un.org <mailto:htoon@un.org> >; 'Nooromari' <nooromari@jack.ngo =
<mailto:nooromari@jack.ngo> >; Noor Ahmad [JACK] <ahmad@jack.ngo =
<mailto:ahmad@jack.ngo> >
Subject: RE: Financial Spot Check

=20

Dear Sahibzada sahib,=20

=20

The project name is Provision of Covid-19 Response in Kunduz Province =
having project number AFG-21/3481/SA1/H/NGO/21041.=20

=20

With thanks=20

Obaid=20

=20

From: Zabihullah Sahibzada [mailto:shibzada@un.org]=20
Sent: Tuesday, May 31, 2022 11:41 AM
To: obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> ; Gul Zamir =
Haqbayan
Cc: Sardar Wali Takal [JACK]; faiq.sediqi@jack.ngo =
<mailto:faiq.sediqi@jack.ngo> ; Naw Gay Htoo; 'Nooromari'; Noor Ahmad =
[JACK]
Subject: RE: Financial Spot Check

=20

Dear Shahzad,

Thanks for the email and explanation.=20

=20

Please specify the project number, for which you want to deactivate the =
financial report.

=20

Regards,
Zabi

=20

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20

Mobile: +93 79 300 1158 | E-mail: shibzada@un.org =
<mailto:shibzada@un.org> | Skype: sunnyajmal | www.unocha.org/ahf =
<https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%2Fwww.u=
nocha.org%2Fahf&data=3D05%7C01%7Cshibzada%40un.org%7C0ce25b772d154473de6e=
08da42d6336f%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C637895785023049=
695%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6I=
k1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3DNAl1fWEJdvrraGGAY%2F3t8V2jd=
eO%2BpkItcFN%2F%2B1vDQhM%3D&reserved=3D0> | ahf-afg@un.org =
<mailto:ahf-afg@un.org>=20

=20

From: obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> =
<obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> >=20
Sent: Tuesday, May 31, 2022 11:35 AM
To: Zabihullah Sahibzada <shibzada@un.org <mailto:shibzada@un.org> >; =
Gul Zamir Haqbayan <haqbayan@un.org <mailto:haqbayan@un.org> >
Cc: Sardar Wali Takal [JACK] <takal@jack.ngo <mailto:takal@jack.ngo> >; =
faiq.sediqi@jack.ngo <mailto:faiq.sediqi@jack.ngo> ; Naw Gay Htoo =
<htoon@un.org <mailto:htoon@un.org> >; 'Nooromari' <nooromari@jack.ngo =
<mailto:nooromari@jack.ngo> >; Noor Ahmad [JACK] <ahmad@jack.ngo =
<mailto:ahmad@jack.ngo> >
Subject: RE: Financial Spot Check

=20

=09
You don't often get email from obaid.shahzad@jack.af =
<mailto:obaid.shahzad@jack.af> . Learn why this is important =
<https://aka.ms/LearnAboutSenderIdentification>=20

=09

Dear Sahibzada sahib,

=20

First accept my apologies for late submission the documents and it was =
only due to technical problem in our domain. Our domain @jack.ngo is not =
working and we are accessing you from our new domain @jack.af for time =
being.=20

=20

Further, it is to let you know that the expenditure percentage of the =
first installment receipt is 64 percent till date. As per our telephonic =
conversation where you instructed me to submit the financial report =
after 70 percent consumption of the first installment. But it is noticed =
that the financial report is due at GMS system. The expenditure report =
will be submitted once the expenses reach 70 percent. Therefore please =
deactivate the icon that we could report as per your instructions.=20

=20

We are thankful for your support and consideration in this regard.=20

=20

Kind Regards=20

=20

Obaidullah Shahzad

Operation Director=20

Just for Afghan Capacity and Knowledge       =D8=A8=D9=84=D9=86=D8=AF =
=D8=A8=D8=B1=D8=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =
=D9=88 =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) =20

Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20

Behind AWCC Main Office, House # 09

Ph: +93 788 918 088

Email: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo =20

Website:www.jack.ngo=20

=20

From: Zabihullah Sahibzada [mailto:shibzada@un.org]=20
Sent: Monday, May 30, 2022 11:55 AM
To: obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af>=20
Cc: Sardar Wali Takal [JACK]; faiq.sediqi@jack.ngo =
<mailto:faiq.sediqi@jack.ngo>=20
Subject: RE: Financial Spot Check

=20

Well received with thanks.

=20

Regards,
Zabi

=20

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20

=20

From: obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> =
<obaid.shahzad@jack.af <mailto:obaid.shahzad@jack.af> >=20
Sent: Monday, May 30, 2022 11:40 AM
To: Zabihullah Sahibzada <shibzada@un.org <mailto:shibzada@un.org> >
Cc: Sardar Wali Takal [JACK] <takal@jack.ngo <mailto:takal@jack.ngo> >; =
faiq.sediqi@jack.ngo <mailto:faiq.sediqi@jack.ngo>=20
Subject: RE: Financial Spot Check

=20

=09
You don't often get email from obaid.shahzad@jack.af =
<mailto:obaid.shahzad@jack.af> . Learn why this is important =
<https://aka.ms/LearnAboutSenderIdentification>=20

=09

Dear Sahibzada sahib,=20

=20

Please find attached documents related to JACK organogram, JACK bank =
signatories list and JACK policies. Please also find my below comments =
to your required documents highlighted in yellow. The rest of the =
documents will also be shared in continuation of this email.

=20

- List of authorized signatories and their authorization level (The =
procurement policy is attached here where the authorization level is =
defined).

- Bank reconciliations records. (The amount is received in cash =
therefore there is no cash reconciliation made).

- Bank Statement showing the installment(s) received from the AHF. (The =
amount is received in cash from bank without hitting our bank account).

- Financial, administrative, asset management and procurement manuals =
(The manuals are attached for your reference).

- Assets list of this project, if any. (No asset is purchased through =
current budget).=20

=20

If there is any additional information required, please let me know.=20

=20

Kind Regards=20

=20

Obaidullah Shahzad

Operation Director=20

Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20

Behind AWCC Main Office, House # 09

Ph: +93 788 918 088

Email: obaid.shahzad <mailto:obaid.shahzad@jack.ngo> @jack.ngo =20

Website:www.jack.ngo=20

=20

From: Zabihullah Sahibzada [mailto:shibzada@un.org]=20
Sent: Thursday, May 26, 2022 10:37 AM
To: obaid.shahzad@jack.ngo <mailto:obaid.shahzad@jack.ngo>=20
Cc: Sardar Wali Takal [JACK]; faiq.sediqi@jack.ngo =
<mailto:faiq.sediqi@jack.ngo>=20
Subject: RE: Financial Spot Check

=20

Thanks for sharing the transaction list. Please submit the other =
required documents (stated in my initial email).

=20

Regards,
Zabi

=20

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20

=20

From: obaid.shahzad@jack.ngo <mailto:obaid.shahzad@jack.ngo> =
<obaid.shahzad@jack.ngo <mailto:obaid.shahzad@jack.ngo> >=20
Sent: Saturday, May 14, 2022 8:51 PM
To: Zabihullah Sahibzada <shibzada@un.org <mailto:shibzada@un.org> >
Cc: Naw Gay Htoo <htoon@un.org <mailto:htoon@un.org> >; Sardar Wali =
Takal [JACK] <takal@jack.ngo <mailto:takal@jack.ngo> >; =
faiq.sediqi@jack.ngo <mailto:faiq.sediqi@jack.ngo>=20
Subject: FW: Financial Spot Check

=20

Dear Sahibzada sahib,=20

=20

Hope you are doing well.=20

=20

Please accept my apologies for delay due to my family matters.=20

=20

Enclosed please find the transaction list for subject purposes. The =
requested documents will be provided by tomorrow. Please let me know if =
there is any additional documents required.=20

=20

We are thankful for all your patience and consideration.=20

=20

Kind Regards

=20

Obaidullah Shahzad

Operation Director=20

Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20

Behind AWCC Main Office, House # 09

Ph: +93 788 918 088

Email: <mailto:obaid.shahzad@jack.ngo> obaid.shahzad@jack.ngo =20

Website:www.jack.ngo=20

=20

From: Zabihullah Sahibzada [mailto:shibzada@un.org]=20
Sent: Sunday, May 8, 2022 3:34 PM
To: Obaid.shahzad@jack.ngo <mailto:Obaid.shahzad@jack.ngo> ; Noor Ahmad =
[JACK]; Sardar Wali Takal [JACK]
Cc: Naw Gay Htoo
Subject: Financial Spot Check

=20

Dear JACK colleagues,

As you are aware and as outlined in the Afghanistan Humanitarian Fund =
(AHF) Operational Manual, the Afghanistan Humanitarian Financing unit =
(HFU) of OCHA conducts the financial spot checks to AHF implementing =
partner to assess the soundness of internal controls and the accuracy of =
financial records provided by the partner. On-site financial spot checks =
by the HFU is conducted on the basis of AHF Operational Modalities and =
at the discretion of the AHF Head of Unit. It is very important to keep =
in view that spot check is not an audit. =20

=20

In this regard, we are planning for a financial spot check of the =
project =E2=80=9CAFG-21/3481/SA1/H/NGO/21041=E2=80=9D during next week. =
To facilitate the process, we would like to request you to send via =
email the full list of transactions in excel through an email by cob =
tomorrow, 09 May 2022 and documents listed below by cob Tuesday, 10 May =
2022.

=20

- Bank signatories

- List of authorized signatories and their authorization level

- Bank reconciliations records

- Bank Statement showing the installment(s) received from the AHF

- Financial, administrative, asset management and procurement manuals

- Latest version of your shared cost allocation table

- Project staff list under each project

- Organization chart (Kabul office and field offices)

- Assets list of this project, if any.

=20

Upon receiving the list of transactions, we may select all or few =
transactions and send the list back to you and request the supporting =
documents to be ready for our discussion/review.

=20

Thank you in advance for acknowledging the receipt of this email. We =
count your cooperation and support for this important process. Please =
feel free to contact Naw Gay (+93 79 300 1115) or Zabihullah (+93 79 300 =
1158) should you have questions.

=20

With regards,

Zabi

=20

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs =
(OCHA), Afghanistan=20

Mobile: +93 79 300 1158 | E-mail: <mailto:shibzada@un.org> =
shibzada@un.org | Skype: sunnyajmal | =
<https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%2Fwww.u=
nocha.org%2Fahf&data=3D05%7C01%7Cshibzada%40un.org%7C0ce25b772d154473de6e=
08da42d6336f%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C637895785023049=
695%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6I=
k1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&sdata=3DNAl1fWEJdvrraGGAY%2F3t8V2jd=
eO%2BpkItcFN%2F%2B1vDQhM%3D&reserved=3D0> www.unocha.org/ahf | =
<mailto:ahf-afg@un.org> ahf-afg@un.org

=20

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	charset="UTF-8"
Content-Transfer-Encoding: quoted-printable

<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta =
http-equiv=3DContent-Type content=3D"text/html; charset=3Dutf-8"><meta =
name=3DGenerator content=3D"Microsoft Word 15 (filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Thanks and confirmed. =
<o:p></o:p><o:p>&nbsp;</o:p>Best =
<o:p></o:p>Obaid <o:p></o:p><a name=3D"_MailEndCompose"><o:p>&nbsp;</o:p></a><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada =
[mailto:shibzada@un.org] Sent: Tuesday, May 31, 2022 12:10 =
PM To: obaid.shahzad@jack.af; Gul Zamir Haqbayan Cc: =
Sardar Wali Takal [JACK]; faiq.sediqi@jack.ngo; Naw Gay Htoo; =
'Nooromari'; Noor Ahmad [JACK] Subject: RE: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear =
Shahzad,<o:p></o:p>The Interim Financial Report =
is deactivated as per your request.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| =
Skype: sunnyajmal | <a =
href=3D"http://www.unocha.org/ahf">www.unocha.org/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></div><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a>&gt; =
 Sent: Tuesday, May 31, 2022 11:51 AM To: Zabihullah =
Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt;; Gul Zamir =
Haqbayan &lt;<a =
href=3D"mailto:haqbayan@un.org">haqbayan@un.org</a>&gt; Cc: =
Sardar Wali Takal [JACK] &lt;<a =
href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; Naw Gay =
Htoo &lt;<a href=3D"mailto:htoon@un.org">htoon@un.org</a>&gt;; =
'Nooromari' &lt;<a =
href=3D"mailto:nooromari@jack.ngo">nooromari@jack.ngo</a>&gt;; Noor =
Ahmad [JACK] &lt;<a =
href=3D"mailto:ahmad@jack.ngo">ahmad@jack.ngo</a>&gt; Subject: =
RE: Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, <o:p></o:p><o:p>&nbsp;</o:p>The project name is =
Provision of Covid-19 Response in Kunduz Province having project number =
AFG-21/3481/SA1/H/NGO/21041. <o:p></o:p><o:p>&nbsp;</o:p>With thanks =
<o:p></o:p>Obaid <o:p></o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada [<a =
href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] =
 Sent: Tuesday, May 31, 2022 11:41 AM To: <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a>; Gul =
Zamir Haqbayan Cc: Sardar Wali Takal [JACK]; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; Naw Gay =
Htoo; 'Nooromari'; Noor Ahmad [JACK] Subject: RE: Financial =
Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear =
Shahzad,<o:p></o:p>Thanks for the email and =
explanation. <o:p></o:p><o:p>&nbsp;</o:p>Please specify the project number, for which you want =
to deactivate the financial report.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| =
Skype: sunnyajmal | <a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C0ce25b772=
d154473de6e08da42d6336f%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6378=
95785023049695%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMz=
IiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=3DNAl1fWEJdvrr=
aGGAY%2F3t8V2jdeO%2BpkItcFN%2F%2B1vDQhM%3D&amp;reserved=3D0">www.unocha.o=
rg/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></div><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a>&gt; =
 Sent: Tuesday, May 31, 2022 11:35 AM To: Zabihullah =
Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt;; Gul Zamir =
Haqbayan &lt;<a =
href=3D"mailto:haqbayan@un.org">haqbayan@un.org</a>&gt; Cc: =
Sardar Wali Takal [JACK] &lt;<a =
href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a>; Naw Gay =
Htoo &lt;<a href=3D"mailto:htoon@un.org">htoon@un.org</a>&gt;; =
'Nooromari' &lt;<a =
href=3D"mailto:nooromari@jack.ngo">nooromari@jack.ngo</a>&gt;; Noor =
Ahmad [JACK] &lt;<a =
href=3D"mailto:ahmad@jack.ngo">ahmad@jack.ngo</a>&gt; Subject: =
RE: Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p><table class=3DMsoNormalTable =
border=3D0 cellspacing=3D0 cellpadding=3D0 align=3Dleft width=3D"100%" =
style=3D'width:100.0%'><tr><td =
style=3D'background:#A6A6A6;padding:5.25pt 1.5pt 5.25pt 1.5pt'></td><td =
width=3D"100%" style=3D'width:100.0%;background:#EAEAEA;padding:5.25pt =
3.75pt 5.25pt 11.25pt;word-wrap:break-word'><div><p class=3DMsoNormal =
style=3D'mso-element:frame;mso-element-frame-hspace:1.5pt;mso-element-wra=
p:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizon=
tal:column;mso-height-rule:exactly'>Yo=
u don't often get email from <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a>. <a =
href=3D"https://aka.ms/LearnAboutSenderIdentification">Learn why this is =
important</a><o:p></o:p></div></td><td width=3D113 =
style=3D'width:56.25pt;background:#EAEAEA;padding:5.25pt 3.75pt 5.25pt =
3.75pt;word-wrap:break-word;align:left'></td></tr></table><div>Dear Sahibzada =
sahib,<o:p></o:p><o:p>&nbsp;</o:p>First accept my =
apologies for late submission the documents and it was only due to =
technical problem in our domain. Our domain @jack.ngo is not working and =
we are accessing you from our new domain @jack.af for time being. =
<o:p></o:p><o:p>&nbsp;</o:p>Further, it is to let =
you know that the expenditure percentage of the first installment =
receipt is 64 percent till date. As per our telephonic conversation =
where you instructed me to submit the financial report after 70 percent =
consumption of the first installment. But it is noticed that the =
financial report is due at GMS system. The expenditure report will be =
submitted once the expenses reach 70 percent. Therefore please =
deactivate the icon that we could report as per your instructions. =
<o:p></o:p><o:p>&nbsp;</o:p>We are thankful for your =
support and consideration in this regard. <o:p></o:p><o:p>&nbsp;</o:p>Kind Regards =
<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><img border=3D0 =
width=3D49 height=3D38 id=3D"_x0000_i1025" =
src=3D"cid:image001.jpg@01D87508.9B982FE0" =
alt=3D"cid:image003.jpg@01D4B669.F250F440"><o:p></o:p>=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&=
nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<o:p></o:p>Obaidullah Shahzad<o:p></o:p>Operation Director =
<o:p></o:p>Just for Afghan Capacity and =
Knowledge&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
&nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)&nbsp; =
<o:p></o:p>Address: First Street of Karta-e-Chahar, Kabul =
Afghanistan <o:p></o:p>Behind AWCC Main Office, House # =
09<o:p></o:p>Ph: +93 788 918 =
088<o:p></o:p>Email: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&nbsp; <o:p></o:p>Website:www.jack.ngo <o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada [<a =
href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] =
 Sent: Monday, May 30, 2022 11:55 AM To: <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a> Cc:=
 Sardar Wali Takal [JACK]; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a> Subje=
ct: RE: Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Well =
received with thanks.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| =
Skype: sunnyajmal | <a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C0ce25b772=
d154473de6e08da42d6336f%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6378=
95785023049695%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMz=
IiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=3DNAl1fWEJdvrr=
aGGAY%2F3t8V2jdeO%2BpkItcFN%2F%2B1vDQhM%3D&amp;reserved=3D0">www.unocha.o=
rg/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></div><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a>&gt; =
 Sent: Monday, May 30, 2022 11:40 AM To: Zabihullah =
Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt; Cc: =
Sardar Wali Takal [JACK] &lt;<a =
href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a> Subje=
ct: RE: Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p><table class=3DMsoNormalTable =
border=3D0 cellspacing=3D0 cellpadding=3D0 align=3Dleft width=3D"100%" =
style=3D'width:100.0%'><tr><td =
style=3D'background:#A6A6A6;padding:5.25pt 1.5pt 5.25pt 1.5pt'></td><td =
width=3D"100%" style=3D'width:100.0%;background:#EAEAEA;padding:5.25pt =
3.75pt 5.25pt 11.25pt;word-wrap:break-word'><div><p class=3DMsoNormal =
style=3D'mso-element:frame;mso-element-frame-hspace:1.5pt;mso-element-wra=
p:around;mso-element-anchor-vertical:paragraph;mso-element-anchor-horizon=
tal:column;mso-height-rule:exactly'>You don't often get email from <a =
href=3D"mailto:obaid.shahzad@jack.af">obaid.shahzad@jack.af</a>. <a =
href=3D"https://aka.ms/LearnAboutSenderIdentification">Learn why this is =
important</a><o:p></o:p></div></td><td width=3D113 =
style=3D'width:56.25pt;background:#EAEAEA;padding:5.25pt 3.75pt 5.25pt =
3.75pt;word-wrap:break-word;align:left'></td></tr></table><div>Dear Sahibzada sahib, =
<o:p></o:p><o:p>&nbsp;</o:p>Please find attached =
documents related to JACK organogram, JACK bank signatories list and =
JACK policies. Please also find my below comments to your required =
documents highlighted in yellow. The rest of the documents will also be =
shared in continuation of this email.<o:p></o:p><o:p>&nbsp;</o:p>- List of authorized signatories and their =
authorization level (The procurement policy =
is attached here where the authorization level is =
defined).<o:p></o:p>- Bank reconciliations records. (The amount is received =
in cash therefore there is no cash reconciliation =
made).<o:p></o:p>- Bank Statement showing the installment(s) =
received from the AHF. (The amount is received =
in cash from bank without hitting our bank =
account).<o:p></o:p>- Financial, administrative, asset management =
and procurement manuals (The manuals are =
attached for your reference).<o:p></o:p>- Assets list of this project, if any. (No asset is purchased =
through current budget). <o:p></o:p><o:p>&nbsp;</o:p>If there is any =
additional information required, please let me know. =
<o:p></o:p><o:p>&nbsp;</o:p>Kind Regards =
<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><img border=3D0 =
width=3D49 height=3D38 id=3D"Picture_x0020_2" =
src=3D"cid:image001.jpg@01D87508.9B982FE0" =
alt=3D"cid:image003.jpg@01D4B669.F250F440"><o:p></o:p>=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&=
nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<o:p></o:p>Obaidullah Shahzad<o:p></o:p>Operation Director =
<o:p></o:p>Just for Afghan Capacity and =
Knowledge&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
&nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)&nbsp; =
<o:p></o:p>Address: First Street of Karta-e-Chahar, Kabul =
Afghanistan <o:p></o:p>Behind AWCC Main Office, House # =
09<o:p></o:p>Ph: +93 788 918 =
088<o:p></o:p>Email: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&nbsp; <o:p></o:p>Website:www.jack.ngo <o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada [<a =
href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] =
 Sent: Thursday, May 26, 2022 10:37 AM To: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> C=
c: Sardar Wali Takal [JACK]; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a> Subje=
ct: RE: Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Thanks for =
sharing the transaction list. Please submit the other required documents =
(stated in my initial email).<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| =
Skype: sunnyajmal | <a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C0ce25b772=
d154473de6e08da42d6336f%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6378=
95785023049695%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMz=
IiLCJBTiI6Ik1haWwiLCJXVCI6Mn0%3D%7C3000%7C%7C%7C&amp;sdata=3DNAl1fWEJdvrr=
aGGAY%2F3t8V2jdeO%2BpkItcFN%2F%2B1vDQhM%3D&amp;reserved=3D0">www.unocha.o=
rg/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></div><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&gt; =
 Sent: Saturday, May 14, 2022 8:51 PM To: Zabihullah =
Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt; Cc: =
Naw Gay Htoo &lt;<a href=3D"mailto:htoon@un.org">htoon@un.org</a>&gt;; =
Sardar Wali Takal [JACK] &lt;<a =
href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt;; <a =
href=3D"mailto:faiq.sediqi@jack.ngo">faiq.sediqi@jack.ngo</a> Subje=
ct: FW: Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, <o:p></o:p><o:p>&nbsp;</o:p>Hope you are doing well. =
<o:p></o:p><o:p>&nbsp;</o:p>Please accept my =
apologies for delay due to my family matters. <o:p></o:p><o:p>&nbsp;</o:p>Enclosed please find the =
transaction list for subject purposes. The requested documents will be =
provided by tomorrow. Please let me know if there is any additional =
documents required. <o:p></o:p><o:p>&nbsp;</o:p>We are thankful for all =
your patience and consideration. <o:p></o:p><o:p>&nbsp;</o:p>Kind =
Regards<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><img border=3D0 =
width=3D33 height=3D25 id=3D"Picture_x0020_21" =
src=3D"cid:image002.jpg@01D87508.9B982FE0" =
alt=3D"cid:image003.jpg@01D4B669.F250F440"><o:p></o:p>=
&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&=
nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;<o:p></o:p>Obaidullah Shahzad<o:p></o:p>Operation Director =
<o:p></o:p>Just for Afghan Capacity and =
Knowledge&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
&nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)&nbsp; =
<o:p></o:p>Address: First Street of Karta-e-Chahar, Kabul =
Afghanistan <o:p></o:p>Behind AWCC Main Office, House # =
09<o:p></o:p>Ph: +93 788 918 =
088<o:p></o:p>Email: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&nbsp; <o:p></o:p>Website:www.jack.ngo <o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada [<a =
href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] =
 Sent: Sunday, May 8, 2022 3:34 PM To: <a =
href=3D"mailto:Obaid.shahzad@jack.ngo">Obaid.shahzad@jack.ngo</a>; Noor =
Ahmad [JACK]; Sardar Wali Takal [JACK] Cc: Naw Gay =
Htoo Subject: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear JACK =
colleagues,<o:p></o:p>As you are aware and as =
outlined in the Afghanistan Humanitarian Fund (AHF) Operational Manual, =
the Afghanistan Humanitarian Financing unit (HFU) of OCHA conducts the =
financial spot checks to AHF implementing partner to assess the =
soundness of internal controls and the accuracy of financial records =
provided by the partner. On-site financial spot checks by the HFU is =
conducted on the basis of AHF Operational Modalities and at the =
discretion of the AHF Head of Unit. It is very important to keep in view =
that&nbsp;spot check is =
not an audit. &nbsp;<o:p></o:p>&nbsp;<o:p></o:p>In this =
regard, we are planning for&nbsp;a financial spot check of =
the project =E2=80=9CAFG-21/3481/SA1/H/NGO/21041=E2=80=9D during next =
week. To facilitate the process, we would like to request you =
to&nbsp;send via email =
the full list of transactions in excel&nbsp;through an email&nbsp;by cob tomorrow, 09 May =
2022&nbsp;and documents =
listed below&nbsp;by cob =
Tuesday, 10 May 2022.<o:p></o:p>&nbsp;<o:p></o:p>- Bank =
signatories<o:p></o:p>- List of authorized =
signatories and their authorization level<o:p></o:p>- Bank reconciliations records<o:p></o:p>- Bank Statement showing the installment(s) received =
from the AHF<o:p></o:p>- Financial, =
administrative, asset management and procurement =
manuals<o:p></o:p>- Latest version of your =
shared cost allocation table<o:p></o:p>- =
Project staff list under each project<o:p></o:p>- Organization chart (Kabul office and field =
offices)<o:p></o:p>- Assets list of this =
project, if any.<o:p></o:p><o:p>&nbsp;</o:p>Upon =
receiving the list of transactions, we may select all or few =
transactions and send the list back to you and request the supporting =
documents to be ready for our discussion/review.<o:p></o:p>&nbsp;<o:p></o:p>Thank you in =
advance for acknowledging the receipt of this email. We count your =
cooperation and support for this important process. Please feel free to =
contact&nbsp;Naw Gay (+93 =
79 300 1115)&nbsp;or Zabihullah =
(+93 79 300 1158) should you have questions.<o:p></o:p><o:p>&nbsp;</o:p>With =
regards,<o:p></o:p>Zabi<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| Skype: =
sunnyajmal | <a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7C0ce25b772=
d154473de6e08da42d6336f%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C6378=
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