JezK

Edit File: 1653116551.M460470P80030.mocha3025.mochahost.com,S=27456,W=28148:2,S

Envelope-to: Abid@jack.ngo,
 Aziz@jack.ngo,
 dr.shinwari@jack.ngo,
 gulzai@jack.ngo,
 sultan.noorzad@jack.ngo
Delivery-date: Sat, 21 May 2022 03:02:31 -0400
From: <zahid.ibrahimi@jack.ngo>
To: <gulzai@jack.ngo>
Cc: <dr.shinwari@jack.ngo>,
	<sultan.noorzad@jack.ngo>,
	<Abid@jack.ngo>,
	<Aziz@jack.ngo>
References: <001301d86b46$59326fb0$0b974f10$@jack.ngo>
In-Reply-To: <001301d86b46$59326fb0$0b974f10$@jack.ngo>
Subject: FW: 19 May 2022_HR Skype Meeting
Date: Sat, 21 May 2022 05:41:13 -0700
Message-ID: <002701d86d10$10b98e50$322caaf0$@jack.ngo>
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Dear Gulzai Sahib,

=20

Greetings=20

=20

Below email is the minutes of  HR Skype meeting with main office  and =
its send for your kind information and further instruction.

=20

Best regards

=20

Mohammad Zahid Ibrahimi

HR/Admin Officer  =E2=80=93 Parwan (EPHS/BPHS) Project

Just for Afghan Capacity and Knowledge       =D8=A8=D9=84=D9=86=D8=AF =
=D8=A8=D8=B1=D8=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =
=D9=88 =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) =20

Address: Parwan, Parche 12, 1 street behind of Meer Maqool number 2 =
school=20

Ph: +93 786080177

Official Email: zahid.ibrahimi@jack.ngo <mailto:zahid.ibrahimi@jack.ngo> =

Personal Email: mohammad.zahid2008@gmail.com =
<mailto:mohammad.zahid2008@gmail.com>=20

Skype ID: mohammad.zahid18        =20

Website:www.jack.ngo

=20

From: bilal.stanekzai@jack.ngo [mailto:bilal.stanekzai@jack.ngo]=20
Sent: Wednesday, May 18, 2022 11:04 PM
To: Hanif Amin; zahid.ibrahimi@jack.ngo; n.shinwari@jack.ngo; =
sefatullah.sefat@jack.ngo; sefat.kamawi2@gmail.com; =
sharifullah@jack.ngo; abdulbasirkhairi@gmail.com
Cc: 'Haseeb Shirzada'; faisal.ahmadzai@jack.ngo; mansoor@jack.ngo; =
fazizi@jack.ngo
Subject: 19 May 2022_HR Skype Meeting

=20

Dear All,

=20

Meeting Agendas:

=20

1.       22 May 2022_UNICF Audit

2.       Micro-Assessment

3.       Completion BPHS and structure standard in Parwan province

4.       Remote monitoring=20

5.       May 2022_Monthly Payroll

6.       Recruitment Process - Vacancy Requisition form

7.       Employee HR Database

8.       Date of Birth of employee

=20

Details:

=20

1 =E2=80=93 JACK charging 65% by UNICF and 35% by UN-OCHA,  23 May UNICF =
has overall audit please submit every single required HR Documents =
according instruction of Mr. Ahmadzai, that Mr. Ahmadzai is shared with =
you.

=20

Documents need for Audit:

*         HR File as per the stuff personal Checklist.

*         Attendance.

*         Timesheet.

*         Pay slip.

*         Payroll.

*         Leave Tracker. (leave form, emergency, unpaid leave forms)

*         Stuff list.

*         Official travel documents

=20

2 - 01st June WHO has micro assessment we submit proposal to them for =
renewal of BPHS projects, be prepare the database require for assessment =
and send on time to HR Dept. Mr. Ahmadzai and keep in Cc HR team (Mr. =
Shirzada, Mr Zarif and Bilal as well).

=20

3 =E2=80=93 Please compete BPHS HR Database structure and standards =
according to ministry of public health.

=20

4 =E2=80=93 Remote monitoring which run by Mr. Mansoor Ahmad Zarif and =
call to stuff randomly.

=20

5 =E2=80=93 Please submit May 2022 monthly payroll by COB 24th May.

=20

6 =E2=80=93 Onward - if we announce new or vacant position we need to =
process the recruitment process which is we have starting from Vacancy =
requisition form which is must to be filled and approved by chain.

=20

7 =E2=80=93 Employee Database of provincial stuff, as some of province =
which is not completed, please complete it as soon as possible according =
to the instruction of Mr. Ahmadzai.

=20

8 =E2=80=93 According WHO, please fill the column of DOB at database, it =
must be accurate as per the National identity.

=20

Thanks,

Bilal Stanekzai

=20

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta =
http-equiv=3DContent-Type content=3D"text/html; charset=3Dutf-8"><meta =
name=3DGenerator content=3D"Microsoft Word 15 (filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Dear Gulzai =
Sahib,<o:p></o:p><o:p>&nbsp;</o:p>Greetings =
<o:p></o:p><o:p>&nbsp;</o:p>Below email is the =
minutes of =C2=A0HR Skype meeting with main office =C2=A0and its send =
for your kind information and further =
instruction.<o:p></o:p><o:p>&nbsp;</o:p>Best =
regards<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><img width=3D73 =
height=3D57 id=3D"Picture_x0020_1" =
src=3D"cid:image001.jpg@01D86CD4.E0F4B630" =
alt=3D"cid:image003.jpg@01D4B669.F250F440"><o:p></o:p>Mohammad Zahid =
Ibrahimi<o:p></o:p>HR/Admin Officer=C2=A0 =E2=80=93 Parwan =
(EPHS/BPHS) Project<o:p></o:p>Just for Afghan Capacity and =
Knowledge&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
&nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)&nbsp; =
<o:p></o:p>Address: Parwan, Parche 12, 1 street behind of =
Meer Maqool number 2 school <o:p></o:p>Ph: +93 786080177<o:p></o:p>Official Email: <a =
href=3D"mailto:zahid.ibrahimi@jack.ngo">zahid.ibrahimi@jack.ngo</a></span=
><o:p></o:p>Personal Email: &nbsp;<a =
href=3D"mailto:mohammad.zahid2008@gmail.com">mohammad.zahid2008@gmail.com=
</a><o:p></o:p>Skype ID: mohammad.zahid18&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp=
;&nbsp; <o:p></o:p>Website:www.jack.ngo<o:p></o:p></p=
><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: bilal.stanekzai@jack.ngo =
[mailto:bilal.stanekzai@jack.ngo] Sent: Wednesday, May 18, =
2022 11:04 PM To: Hanif Amin; zahid.ibrahimi@jack.ngo; =
n.shinwari@jack.ngo; sefatullah.sefat@jack.ngo; sefat.kamawi2@gmail.com; =
sharifullah@jack.ngo; abdulbasirkhairi@gmail.com Cc: 'Haseeb =
Shirzada'; faisal.ahmadzai@jack.ngo; mansoor@jack.ngo; =
fazizi@jack.ngo Subject: 19 May 2022_HR Skype =
Meeting<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear =
All,<o:p></o:p><o:p>&nbsp;</o:p><p=
 class=3DMsoNormal>Meeting Agendas:<o:p></o:p><o:p>&nbsp;</o:p><![if =
!supportLists]>1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>22 May 2022_UNICF =
Audit<o:p></o:p><![if =
!supportLists]>2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Micro-Assessment<o:p></o:p><![if !supportLists]>3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Completion BPHS =
and structure standard in Parwan province<o:p></o:p><![if !supportLists]>4.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Remote monitoring =
<o:p></o:p><![if =
!supportLists]>5.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>May 2022_Monthly =
Payroll<o:p></o:p><![if =
!supportLists]>6.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Recruitment =
Process - Vacancy Requisition form<o:p></o:p><![if !supportLists]>7.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Employee HR =
Database<o:p></o:p><![if =
!supportLists]>8.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Date of Birth of =
employee<o:p></o:p><o:p>&nbsp;</o:p>Details:<o:p></o:p><o:p>&nbsp;</o:p>1 =
=E2=80=93 JACK charging 65% by UNICF and 35% by UN-OCHA, &nbsp;23 May =
UNICF has overall audit please submit every single required HR Documents =
according instruction of Mr. Ahmadzai, that Mr. Ahmadzai is shared with =
you.<o:p></o:p><o:p>&nbsp;</o:p>Documents need for Audit:<o:p></o:p><![if !supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>HR File as per the =
stuff personal Checklist.<o:p></o:p><![if !supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Attendance.<o:p></o:p><![if !supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Timesheet.<o:p></o:p><![if !supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Pay =
slip.<o:p></o:p><![if =
!supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Payroll.<o:p></o:p><![if !supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Leave Tracker. =
(leave form, emergency, unpaid leave forms)<o:p></o:p><![if !supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Stuff =
list.<o:p></o:p><![if =
!supportLists]>=C2=B7&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Official travel =
documents<o:p></o:p><o:p>&nbsp;</o:p>2 - =
01st June WHO has micro assessment we submit proposal to them =
for renewal of BPHS projects, be prepare the database require for =
assessment and send on time to HR Dept. Mr. Ahmadzai and keep in Cc HR =
team (Mr. Shirzada, Mr Zarif and Bilal as well).<o:p></o:p><o:p>&nbsp;</o:p>3 =E2=80=93 =
Please compete BPHS HR Database structure and standards according to =
ministry of public health.<o:p></o:p><o:p>&nbsp;</o:p>4 =E2=80=93 =
Remote monitoring which run by Mr. Mansoor Ahmad Zarif and call to stuff =
randomly.<o:p></o:p><o:p>&nbsp;</o:p>5 =E2=80=93 Please submit May 2022 monthly payroll by =
COB 24th May.<o:p></o:p><o:p>&nbsp;</o:p>6 =E2=80=93 =
Onward - if we announce new or vacant position we need to process the =
recruitment process which is we have starting from Vacancy requisition =
form which is must to be filled and approved by chain.<o:p></o:p><o:p>&nbsp;</o:p>7 =E2=80=93 =
Employee Database of provincial stuff, as some of province which is not =
completed, please complete it as soon as possible according to the =
instruction of Mr. Ahmadzai.<o:p></o:p><o:p>&nbsp;</o:p>8 =E2=80=93 =
According WHO, please fill the column of DOB at database, it must be =
accurate as per the National identity.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Thanks,<o:p></o:p>Bilal =
Stanekzai<o:p></o:p><o:p>&nbsp;</o:p></div></body></html>
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