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Edit File: 1652249874.M66059P148740.mocha3025.mochahost.com,S=21193,W=21730:2,S

Envelope-to: finance.manager@jack.ngo,
 obaid.shahzad@jack.ngo,
 sadaqat.qahar@jack.ngo
Delivery-date: Wed, 11 May 2022 02:17:54 -0400
From: <zadran@jack.ngo>
To: <obaid.shahzad@jack.ngo>
Cc: <finance.manager@jack.ngo>,
	<sadaqat.qahar@jack.ngo>
References: <AM9PR07MB715448FC918CBCB3745101A7BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <AM9PR07MB7154518DFF97D9658E96F2E2BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <AM9PR07MB7154ACFEC2A8D572DD0A7D71BBC79@AM9PR07MB7154.eurprd07.prod.outlook.com> <010c01d863d0$875ff5b0$961fe110$@jack.ngo> <AM9PR07MB715484833BBE81CAC7DED805BBC99@AM9PR07MB7154.eurprd07.prod.outlook.com> <01c501d864a4$870ba0d0$9522e270$@jack.ngo>
In-Reply-To: <01c501d864a4$870ba0d0$9522e270$@jack.ngo>
Subject: RE: Financial Spot Check
Date: Wed, 11 May 2022 10:47:48 +0430
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Dear Shahzad Sahib,

We are prepared the list of all transactions only Oxygen and Patient food
pending with procurement depertment if you need with out oxygen and PATIENT
food I will send you.

Best Regards,

ZADRAN.

From: obaid.shahzad@jack.ngo [mailto:obaid.shahzad@jack.ngo] 
Sent: Wednesday, May 11, 2022 12:01 AM
To: zadran@jack.ngo; finance.manager@jack.ngo; sadaqat.qahar@jack.ngo
Subject: FW: Financial Spot Check

Dear Team,

Please provide the list of the transactions.

Thanks

Obaid

From: Zabihullah Sahibzada [mailto:shibzada@un.org] 
Sent: Tuesday, May 10, 2022 8:57 AM
To: obaid.shahzad@jack.ngo <mailto:obaid.shahzad@jack.ngo> ; Noor Ahmad
[JACK]; Sardar Wali Takal [JACK]
Cc: Naw Gay Htoo
Subject: RE: Financial Spot Check

Thanks dear Shahzad,

Please submit the transaction lists by today and the remaining documents can
be shared on Wednesday.

Regards,
Zabi

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs (OCHA),
Afghanistan

Mobile: +93 79 300 1158 | E-mail: shibzada@un.org <mailto:shibzada@un.org>
| Skype: sunnyajmal | www.unocha.org/ahf <http://www.unocha.org/ahf> |
ahf-afg@un.org <mailto:ahf-afg@un.org>

From: obaid.shahzad@jack.ngo <mailto:obaid.shahzad@jack.ngo>
<obaid.shahzad@jack.ngo <mailto:obaid.shahzad@jack.ngo> > 
Sent: Monday, May 9, 2022 10:44 PM
To: Zabihullah Sahibzada <shibzada@un.org <mailto:shibzada@un.org> >; Noor
Ahmad [JACK] <ahmad@jack.ngo <mailto:ahmad@jack.ngo> >; Sardar Wali Takal
[JACK] <takal@jack.ngo <mailto:takal@jack.ngo> >
Cc: Naw Gay Htoo <htoon@un.org <mailto:htoon@un.org> >
Subject: RE: Financial Spot Check

Dear Sahibzada sahib,

Please accept my apologies for late reply due to my vacations. I will share
the list of transactions by tomorrow and will also provide the below listed
documents by Wednesday.

Thank you for your patience and consideration.

Kind Regards

Obaid Shahzad

From: Zabihullah Sahibzada [mailto:shibzada@un.org] 
Sent: Sunday, May 8, 2022 3:34 PM
To: Obaid.shahzad@jack.ngo <mailto:Obaid.shahzad@jack.ngo> ; Noor Ahmad
[JACK]; Sardar Wali Takal [JACK]
Cc: Naw Gay Htoo
Subject: Financial Spot Check

Dear JACK colleagues,

As you are aware and as outlined in the Afghanistan Humanitarian Fund (AHF)
Operational Manual, the Afghanistan Humanitarian Financing unit (HFU) of
OCHA conducts the financial spot checks to AHF implementing partner to
assess the soundness of internal controls and the accuracy of financial
records provided by the partner. On-site financial spot checks by the HFU is
conducted on the basis of AHF Operational Modalities and at the discretion
of the AHF Head of Unit. It is very important to keep in view that spot
check is not an audit.

In this regard, we are planning for a financial spot check of the project
"AFG-21/3481/SA1/H/NGO/21041" during next week. To facilitate the process,
we would like to request you to send via email the full list of transactions
in excel through an email by cob tomorrow, 09 May 2022 and documents listed
below by cob Tuesday, 10 May 2022.

- Bank signatories

- List of authorized signatories and their authorization level

- Bank reconciliations records

- Bank Statement showing the installment(s) received from the AHF

- Financial, administrative, asset management and procurement manuals

- Latest version of your shared cost allocation table

- Project staff list under each project

- Organization chart (Kabul office and field offices)

- Assets list of this project, if any.

Upon receiving the list of transactions, we may select all or few
transactions and send the list back to you and request the supporting
documents to be ready for our discussion/review.

Thank you in advance for acknowledging the receipt of this email. We count
your cooperation and support for this important process. Please feel free to
contact Naw Gay (+93 79 300 1115) or Zabihullah (+93 79 300 1158) should you
have questions.

With regards,

Zabi

_____________________________________________

Zabihullah Sahibzada

Humanitarian Financing Unit | Finance Officer

United Nations Office for the Coordination of Humanitarian Affairs (OCHA),
Afghanistan

Mobile: +93 79 300 1158 | E-mail: <mailto:shibzada@un.org> shibzada@un.org
| Skype: sunnyajmal |
<https://eur02.safelinks.protection.outlook.com/?url=http%3A%2F%2Fwww.unocha
.org%2Fahf&data=05%7C01%7Cshibzada%40un.org%7Cc260568a98c142453e1508da31e7bc
87%7C0f9e35db544f4f60bdcc5ea416e6dc70%7C0%7C0%7C637877168620023984%7CUnknown
%7CTWFpbGZsb3d8eyJWIjoiMC4wLjAwMDAiLCJQIjoiV2luMzIiLCJBTiI6Ik1haWwiLCJXVCI6M
n0%3D%7C3000%7C%7C%7C&sdata=U3QYkmhfhI9C5klwDv6jCMslSKY23SW4mnwTyvHANKc%3D&r
eserved=0> www.unocha.org/ahf | <mailto:ahf-afg@un.org> ahf-afg@un.org

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta =
http-equiv=3DContent-Type content=3D"text/html; =
charset=3Dus-ascii"><meta name=3DGenerator content=3D"Microsoft Word 15 =
(filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Dear Shahzad Sahib, =
<o:p></o:p><o:p>&nbsp;</o:p>We are prepared the list =
of all transactions only Oxygen and Patient food pending with =
procurement depertment if you need with out oxygen and PATIENT food I =
will send you. <o:p></o:p><o:p>&nbsp;</o:p>Best Regards, =
<o:p></o:p>ZADRAN. <o:p></o:p><o:p>&nbsp;</o:p><a name=3D"_MailEndCompose"><o:p>&nbsp;</o:p></a><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: obaid.shahzad@jack.ngo =
[mailto:obaid.shahzad@jack.ngo] Sent: Wednesday, May 11, 2022 =
12:01 AM To: zadran@jack.ngo; finance.manager@jack.ngo; =
sadaqat.qahar@jack.ngo Subject: FW: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Team, <o:p></o:p><o:p>&nbsp;</o:p>Please provide the list =
of the transactions. <o:p></o:p><o:p>&nbsp;</o:p>Thanks =
<o:p></o:p><o:p>&nbsp;</o:p>Obaid =
<o:p></o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: Zabihullah Sahibzada [<a =
href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] =
 Sent: Tuesday, May 10, 2022 8:57 AM To: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>; Noor =
Ahmad [JACK]; Sardar Wali Takal [JACK] Cc: Naw Gay =
Htoo Subject: RE: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Thanks dear =
Shahzad,<o:p></o:p>Please submit the =
transaction lists by today and the remaining documents can be shared on =
Wednesday.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards, Zabi<o:p></o:p><o:p>&nbsp;</o:p><div><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| =
Skype: sunnyajmal | <a =
href=3D"http://www.unocha.org/ahf">www.unocha.org/ahf</a> | <a =
href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p></div><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: <a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a> &lt;<a =
href=3D"mailto:obaid.shahzad@jack.ngo">obaid.shahzad@jack.ngo</a>&gt; =
 Sent: Monday, May 9, 2022 10:44 PM To: Zabihullah =
Sahibzada &lt;<a =
href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&gt;; Noor Ahmad =
[JACK] &lt;<a href=3D"mailto:ahmad@jack.ngo">ahmad@jack.ngo</a>&gt;; =
Sardar Wali Takal [JACK] &lt;<a =
href=3D"mailto:takal@jack.ngo">takal@jack.ngo</a>&gt; Cc: Naw =
Gay Htoo &lt;<a =
href=3D"mailto:htoon@un.org">htoon@un.org</a>&gt; Subject: RE: =
Financial Spot Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear Sahibzada sahib, <o:p></o:p><o:p>&nbsp;</o:p>Please accept my =
apologies for late reply due to my vacations. I will share the list of =
transactions by tomorrow and will also provide the below listed =
documents by Wednesday. <o:p></o:p><o:p>&nbsp;</o:p>Thank you for your =
patience and consideration. <o:p></o:p><o:p>&nbsp;</o:p>Kind Regards =
<o:p></o:p><o:p>&nbsp;</o:p>Obaid Shahzad =
<o:p></o:p><div><div style=3D'border:none;border-top:solid =
#E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in'>From: Zabihullah Sahibzada [<a =
href=3D"mailto:shibzada@un.org">mailto:shibzada@un.org</a>] =
 Sent: Sunday, May 8, 2022 3:34 PM To: <a =
href=3D"mailto:Obaid.shahzad@jack.ngo">Obaid.shahzad@jack.ngo</a>; Noor =
Ahmad [JACK]; Sardar Wali Takal [JACK] Cc: Naw Gay =
Htoo Subject: Financial Spot =
Check<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear JACK =
colleagues,<o:p></o:p>As you are aware and as =
outlined in the Afghanistan Humanitarian Fund (AHF) Operational Manual, =
the Afghanistan Humanitarian Financing unit (HFU) of OCHA conducts the =
financial spot checks to AHF implementing partner to assess the =
soundness of internal controls and the accuracy of financial records =
provided by the partner. On-site financial spot checks by the HFU is =
conducted on the basis of AHF Operational Modalities and at the =
discretion of the AHF Head of Unit. It is very important to keep in view =
that&nbsp;spot check is =
not an audit. &nbsp;<o:p></o:p>&nbsp;<o:p></o:p>In this =
regard, we are planning for&nbsp;a financial spot check of =
the project &#8220;AFG-21/3481/SA1/H/NGO/21041&#8221; during next =
week. To facilitate the process, we would like to request you =
to&nbsp;send via email =
the full list of transactions in excel&nbsp;through an email&nbsp;by cob tomorrow, 09 May =
2022&nbsp;and documents =
listed below&nbsp;by cob =
Tuesday, 10 May 2022.<o:p></o:p>&nbsp;<o:p></o:p>- Bank =
signatories<o:p></o:p>- List of authorized =
signatories and their authorization level<o:p></o:p>- Bank reconciliations records<o:p></o:p>- Bank Statement showing the installment(s) received =
from the AHF<o:p></o:p>- Financial, =
administrative, asset management and procurement =
manuals<o:p></o:p>- Latest version of your =
shared cost allocation table<o:p></o:p>- =
Project staff list under each project<o:p></o:p>- Organization chart (Kabul office and field =
offices)<o:p></o:p>- Assets list of this =
project, if any.<o:p></o:p><o:p>&nbsp;</o:p>Upon =
receiving the list of transactions, we may select all or few =
transactions and send the list back to you and request the supporting =
documents to be ready for our discussion/review.<o:p></o:p>&nbsp;<o:p></o:p>Thank you in =
advance for acknowledging the receipt of this email. We count your =
cooperation and support for this important process. Please feel free to =
contact&nbsp;Naw Gay (+93 =
79 300 1115)&nbsp;or Zabihullah =
(+93 79 300 1158) should you have questions.<o:p></o:p><o:p>&nbsp;</o:p>With =
regards,<o:p></o:p>Zabi<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>______________________________________=
_______<o:p></o:p>Zabihullah Sahibzada<o:p></o:p>Humanitarian Financing Unit | Finance =
Officer<o:p></o:p>United Nations Office for the Coordination of Humanitarian =
Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p>Mobile: +93 79 300 1158 | E-mail: =
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</a>&nbsp;| Skype: =
sunnyajmal | <a =
href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhttp%3A%2F%=
2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7Cc260568a9=
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5klwDv6jCMslSKY23SW4mnwTyvHANKc%3D&amp;reserved=3D0">www.unocha.org/ahf</a> | =
<a href=3D"mailto:ahf-afg@un.org">ahf-afg@un.org</a><o:p></o:p><o:p>&nbsp;</o:p></div></body></html>
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