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Envelope-to: obaid.shahzad@jack.ngo
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From: Zabihullah Sahibzada <shibzada@un.org>
To: "obaid.shahzad@jack.ngo" <obaid.shahzad@jack.ngo>, "Noor Ahmad [JACK]"
	<ahmad@jack.ngo>, "Sardar Wali Takal [JACK]" <takal@jack.ngo>
CC: Naw Gay Htoo <htoon@un.org>
Subject: RE: Financial Spot Check
Thread-Topic: Financial Spot Check
Thread-Index: Adhiv8yLWQvtza1vR9Kf7Ac/3I6NYgACgmFAAABSgMAAQViXAAAVYh+Q
Date: Tue, 10 May 2022 04:26:55 +0000
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Thanks dear Shahzad,
Please submit the transaction lists by today and the remaining documents ca=
n be shared on Wednesday.

Regards,
Zabi

From: obaid.shahzad@jack.ngo <obaid.shahzad@jack.ngo>
Sent: Monday, May 9, 2022 10:44 PM
To: Zabihullah Sahibzada <shibzada@un.org>; Noor Ahmad [JACK] <ahmad@jack.n=
go>; Sardar Wali Takal [JACK] <takal@jack.ngo>
Cc: Naw Gay Htoo <htoon@un.org>
Subject: RE: Financial Spot Check

Dear Sahibzada sahib,

Please accept my apologies for late reply due to my vacations. I will share=
 the list of transactions by tomorrow and will also provide the below liste=
d documents by Wednesday.

Thank you for your patience and consideration.

Kind Regards

Obaid Shahzad
From: Zabihullah Sahibzada [mailto:shibzada@un.org]
Sent: Sunday, May 8, 2022 3:34 PM
To: Obaid.shahzad@jack.ngo<mailto:Obaid.shahzad@jack.ngo>; Noor Ahmad [JACK=
]; Sardar Wali Takal [JACK]
Cc: Naw Gay Htoo
Subject: Financial Spot Check

Dear JACK colleagues,
As you are aware and as outlined in the Afghanistan Humanitarian Fund (AHF)=
 Operational Manual, the Afghanistan Humanitarian Financing unit (HFU) of O=
CHA conducts the financial spot checks to AHF implementing partner to asses=
s the soundness of internal controls and the accuracy of financial records =
provided by the partner. On-site financial spot checks by the HFU is conduc=
ted on the basis of AHF Operational Modalities and at the discretion of the=
 AHF Head of Unit. It is very important to keep in view that spot check is =
not an audit.

In this regard, we are planning for a financial spot check of the project "=
AFG-21/3481/SA1/H/NGO/21041" during next week. To facilitate the process, w=
e would like to request you to send via email the full list of transactions=
 in excel through an email by cob tomorrow, 09 May 2022 and documents liste=
d below by cob Tuesday, 10 May 2022.

- Bank signatories
- List of authorized signatories and their authorization level
- Bank reconciliations records
- Bank Statement showing the installment(s) received from the AHF
- Financial, administrative, asset management and procurement manuals
- Latest version of your shared cost allocation table
- Project staff list under each project
- Organization chart (Kabul office and field offices)
- Assets list of this project, if any.

Upon receiving the list of transactions, we may select all or few transacti=
ons and send the list back to you and request the supporting documents to b=
e ready for our discussion/review.

Thank you in advance for acknowledging the receipt of this email. We count =
your cooperation and support for this important process. Please feel free t=
o contact Naw Gay (+93 79 300 1115) or Zabihullah (+93 79 300 1158) should =
you have questions.

With regards,
Zabi

_____________________________________________
Zabihullah Sahibzada
Humanitarian Financing Unit | Finance Officer
United Nations Office for the Coordination of Humanitarian Affairs (OCHA), =
Afghanistan
Mobile: +93 79 300 1158 | E-mail: shibzada@un.org<mailto:shibzada@un.org> |=
 Skype: sunnyajmal | www.unocha.org/ahf<https://eur02.safelinks.protection.=
outlook.com/?url=3Dhttp%3A%2F%2Fwww.unocha.org%2Fahf&data=3D05%7C01%7Cshibz=
ada%40un.org%7Cc260568a98c142453e1508da31e7bc87%7C0f9e35db544f4f60bdcc5ea41=
6e6dc70%7C0%7C0%7C637877168620023984%7CUnknown%7CTWFpbGZsb3d8eyJWIjoiMC4wLj=
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n.org<mailto:ahf-afg@un.org>

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<div class=3D"WordSection1">
Thanks dear Shahzad,<o:p></o:p>
Please submit the transaction lists by today and the=
 remaining documents can be shared on Wednesday.<o:p></o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
Regards, 
Zabi<o:p></o:p>
<o:p>&nbsp;</o:p>
<div>
<o:p>&nbsp;</o:p>
_____________________________________________<o:p></o:p>
Zabihullah Sahibzada<=
/b><o:p></o:p>
Humanitarian Financing Unit | F=
inance Officer<o:p></o:p>
United Nations Office for the C=
oordination of Humanitarian Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p></s=
pan>
Mobile: +93 79 300 1158 | E-mai=
l: <a href=3D"mailto:shibzada@un.org">shib=
zada@un.org</a>&nbsp;| Skype: sunnyajmal |
<a href=3D"http://www.unocha.org/ahf">www.unocha.org/ahf</a> | <a href=3D"m=
ailto:ahf-afg@un.org">
ahf-afg@un.org</a><o=
:p></o:p>
</div>
<o:p>&nbsp;</o:p>
<div>
<div style=3D"border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in">
From: obaid.shahzad@jack.ngo &lt;obaid.shahza=
d@jack.ngo&gt;
 
Sent: Monday, May 9, 2022 10:44 PM 
To: Zabihullah Sahibzada &lt;shibzada@un.org&gt;; Noor Ahmad [JACK] =
&lt;ahmad@jack.ngo&gt;; Sardar Wali Takal [JACK] &lt;takal@jack.ngo&gt; 
Cc: Naw Gay Htoo &lt;htoon@un.org&gt; 
Subject: RE: Financial Spot Check<o:p></o:p>
</div>
</div>
<o:p>&nbsp;</o:p>
Dear Sahibzada sahib, =
<o:p></o:p>
<o:p>&nbsp;</o:p></spa=
n>
Please accept my apolo=
gies for late reply due to my vacations. I will share the list of transacti=
ons by tomorrow and will also provide the below listed documents by Wednesd=
ay.
<o:p></o:p>
<o:p>&nbsp;</o:p></spa=
n>
Thank you for your pat=
ience and consideration.
<o:p></o:p>
<o:p>&nbsp;</o:p></spa=
n>
Kind Regards <o:p></o:=
p>
<o:p>&nbsp;</o:p></spa=
n>
Obaid Shahzad <o:p></o=
:p>
<div>
<div style=3D"border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in">
From: Zabihullah Sahibzada [<a href=3D"mailto=
:shibzada@un.org">mailto:shibzada@un.org</a>]
 
Sent: Sunday, May 8, 2022 3:34 PM 
To: <a href=3D"mailto:Obaid.shahzad@jack.ngo">Obaid.shahzad@jack.ngo=
</a>; Noor Ahmad [JACK]; Sardar Wali Takal [JACK] 
Cc: Naw Gay Htoo 
Subject: Financial Spot Check<o:p></o:p>
</div>
</div>
<o:p>&nbsp;</o:p>
Dear JACK colleagues,<o:p></o:p>
As you are aware and as outlined in the Afghanistan =
Humanitarian Fund (AHF) Operational Manual, the Afghanistan Humanitarian Fi=
nancing unit (HFU) of OCHA conducts the financial spot checks to AHF implem=
enting partner to assess the soundness
 of internal controls and the accuracy of financial records provided by the=
 partner. On-site financial spot checks by the HFU is conducted on the basi=
s of AHF Operational Modalities and at the discretion of the AHF Head of Un=
it. It is very important to keep
 in view that&nbsp;spot ch=
eck is not an audit. &nbsp;<o:p></o:p>
&nbsp;<o:p></o:p>
In this regard, we are planning for&nbsp;a financial spot check of the project=
 &#8220;AFG-21/3481/SA1/H/NGO/21041&#8221; during next week. To facilit=
ate the process, we would like to request you to&nbsp;send
 via email the full list of transactions in excel&nbsp;through an email&nbsp;by cob tomorrow, 09 May 2022&nbsp;and documents listed
 below&nbsp;by cob Tuesday=
, 10 May 2022.<o:p></o:p>
&nbsp;<o:p></o:p>
- Bank signatories<o:p></o:p>
- List of authorized signatories and their authoriza=
tion level<o:p></o:p>
- Bank reconciliations records<o:p></o:p>
- Bank Statement showing the installment(s) received=
 from the AHF<o:p></o:p>
- Financial, administrative, asset management and pr=
ocurement manuals<o:p></o:p>
- Latest version of your shared cost allocation tabl=
e<o:p></o:p>
- Project staff list under each project<o:p></o:p></=
p>
- Organization chart (Kabul office and field offices=
)<o:p></o:p>
- Assets list of this project, if any.<o:p></o:p></p=
>
<o:p>&nbsp;</o:p>
Upon receiving the list of transactions, we may sele=
ct all or few transactions and send the list back to you and request the su=
pporting documents to be ready for our discussion/review.<o:p></o:p>
&nbsp;<o:p></o:p>
Thank you in advance for acknowledging the receipt o=
f this email. We count your cooperation and support for this important proc=
ess. Please feel free to contact&nbs=
p;Naw Gay (+93 79 300 1115)&nbsp;or
 Zabihullah (+93 79 300 1158) should you have questions.<o:p></o=
:p>
<o:p>&nbsp;</o:p>
With regards,<o:p></o:p>
Zabi<o:p></o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
<o:p>&nbsp;</o:p>
_____________________________________________<o:p></o:p>
Zabihullah Sahibzada<=
/b><o:p></o:p>
Humanitarian Financing Unit | F=
inance Officer<o:p></o:p>
United Nations Office for the C=
oordination of Humanitarian Affairs (OCHA), Afghanistan&nbsp;<o:p></o:p></s=
pan>
Mobile: +93 79 300 1158 | E-mai=
l: 
<a href=3D"mailto:shibzada@un.org">shibzada@un.org</sp=
an></a>&nbsp;| Skype: sunnyajmal |
<a href=3D"https://eur02.safelinks.protection.outlook.com/?url=3Dhtt=
p%3A%2F%2Fwww.unocha.org%2Fahf&amp;data=3D05%7C01%7Cshibzada%40un.org%7Cc26=
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 | <a href=3D"mailto:ahf-afg@un.org">ahf-afg@un=
.org</a><o:p></o:p><=
/span>
<o:p>&nbsp;</o:p>
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