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Edit File: 1647632893.M580988P51029.mocha3025.mochahost.com,S=7328,W=7500:2,S

From: <dr.safar@jack.ngo>
To: <ahmad@jack.ngo>
Cc: <takal@jack.ngo>,
	"'Roghman Samiullah'" <samiullahroghman@gmail.com>,
	<nooromari@jack.ngo>,
	"'Dr. Negina Ahmadi'" <dnaahmadi78631@gmail.com>,
	"'milad matloob'" <milad.matloob00@gmail.com>,
	<dr.niazi@jack.ngo>,
	<dr.tokhi@jack.ngo>
Subject: request for Coordination meeting with CPHL, MoPH surveillance directorate, KBL PPHD surveillance officer
Date: Sat, 17 Jul 2021 09:23:25 +0430
Message-ID: <003001d77ac7$b714e740$253eb5c0$@jack.ngo>
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Dear Dr Sahib Noor Ahmad

Since we have taken over the project of ERHSP from previous implementing
partner, we have realized that there is a difficulty in chain of "COVID-19
patients result sharing from CPHL to MoPH surveillance directorate, then
to KBL PPHD surveillance office and to implementing partner data entry
team.

This difficulty is growing each day and our teams are complaining that
they even have not received the results from 1 month.

We have a focal point of sample receiver, when Dr Ramin receives the
samples from all RRT and DCs, he line lists them and submit them to CPHL.

The CPHL runs the samples and shares the results to MoPH surveillance
directorate, after that the result is shared with KBL PPHD surveillance
officer and then it is shared with IPs data entry team.

According to our data entry team, the real issue is:  When the Line list
is shared with CPHL, they run the tests and when they share the results
there are missing in codes of patients, names, even father name. sometimes
it is very difficult to identify whether the patient is from RRTs, DCs or
any other site. Sometimes the result of a specific site is not shared, but
when we refer to master list, the results are available there. The results
are shared after "minimum 4 days".

Recommendation: CPHL should stick to our line list, there should be no
change in code, name, father name or any other information. The result
should be shared after 24 hours or 36 hours maximum (both CPHL & MoPH
surveillance directorate). If possible, one of our representative should
be a focal point to follow up the results with CPHL directly in order to
reduce the risk of data loss.

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta =
http-equiv=3DContent-Type content=3D"text/html; =
charset=3Dus-ascii"><meta name=3DGenerator content=3D"Microsoft Word 15 =
(filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Dear Dr Sahib Noor Ahmad<o:p></o:p><o:p>&nbsp;</o:p>Since we =
have taken over the project of ERHSP from previous implementing partner, =
we have realized that there is a difficulty in chain of &#8220;COVID-19 =
patients result sharing from CPHL to MoPH surveillance directorate, then =
to KBL PPHD surveillance office and to implementing partner data entry =
team.<o:p></o:p><o:p>&nbsp;</o:p>This difficulty is growing each day and our teams are =
complaining that they even have not received the results from 1 =
month.<o:p></o:p><o:p>&nbsp;</o:p>We have a focal point of sample receiver, when Dr =
Ramin receives the samples from all RRT and DCs, he line lists them and =
submit them to CPHL. <o:p></o:p>The CPHL runs =
the samples and shares the results to MoPH surveillance directorate, =
after that the result is shared with KBL PPHD surveillance officer and =
then it is shared with IPs data entry team.<o:p></o:p><o:p>&nbsp;</o:p>According to =
our data entry team, the real issue is: &nbsp;When the Line list is =
shared with CPHL, they run the tests and when they share the results =
there are missing in codes of patients, names, even father name. =
sometimes it is very difficult to identify whether the patient is from =
RRTs, DCs or any other site. Sometimes the result of a specific site is =
not shared, but when we refer to master list, the results are available =
there. The results are shared after &#8220;minimum 4 =
days&#8221;.<o:p></o:p><o:p>&nbsp;</o:p>Recommendation: CPHL should stick to our line list, =
there should be no change in code, name, father name or any other =
information. The result should be shared after 24 hours or 36 hours =
maximum (both CPHL &amp; MoPH surveillance directorate). If possible, =
one of our representative should be a focal point to follow up the =
results with CPHL directly in order to reduce the risk of data loss. =
<o:p></o:p><o:p>&nbsp;</o:p></div></body></html>
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