JezK

Edit File: 1647541616.M505767P96531.mocha3025.mochahost.com,S=31447,W=32089:2,S

From: "Irfan Khan" <irfanacca55@gmail.com>
To: <dr.tokhi@jack.ngo>
Cc: <hadi@jack.ngo>
References: <CAMxYc6bnQazJHrKm2tng==VcGkkq02qVCJ9F4LePGyYKCh5Rwg@mail.gmail.com> <00ab01d69ee2$68f061f0$3ad125d0$@jack.ngo>
In-Reply-To: <00ab01d69ee2$68f061f0$3ad125d0$@jack.ngo>
Subject: Re: UNDP Micro Capacity Assessment of JACK
Date: Sat, 10 Oct 2020 13:25:57 +0430
Message-ID: <CAMxYc6bhCQt5PguDji4D=6cf-3tv1ese-ifvnKtkd2bkZweSEw@mail.gmail.com>
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Well received with thanks.

On Sat, Oct 10, 2020 at 1:21 PM <dr.tokhi@jack.ngo> wrote:

FYI

Best Regards,

Dr. Nasir Ahmad “Tokhi” MD, MPH

Malaria Project Manager / P4P and Reporting Focal Point

Just for Afghan Capacity and Knowledge       بلند بردن سطح دانش و توانمندی 
افغانها (جک)

Address: First Street of Karta-e-Chahar

Behind AWCC Main Office, House # 08

Ph: +93799612015

Email: <mailto:dr.tokhi@jack.ngo> dr.tokhi@jack.ngo

Website:www.jack.ngo

From: Irfan Khan [mailto:irfanacca55@gmail.com 
<mailto:irfanacca55@gmail.com> ]
Sent: Saturday, October 10, 2020 11:58 AM
To: dr.tokhi@jack.ngo; Ahmad@jack.af <mailto:Ahmad@jack.af>
Cc: shams uddin <shamsdurrani99@gmail.com <mailto:shamsdurrani99@gmail.com> 
 >; Kamran, Muhammad (PK - Islamabad) <mkamran@deloitte.com 
<mailto:mkamran@deloitte.com> >
Subject: UNDP Micro Capacity Assessment of JACK

Dear Dr. Nasir Ahmad Tokhi Sahb ,

We are happy to introduce BDO to you and we look forward to working with you 
on the upcoming micro assessment.

This letter is to confirm our understanding of the terms and objectives of 
our engagement as auditors and the nature of the services we will provide.

1.  SCOPE

We will conduct a micro assessment of the UNDP Implementing Partners such as 
yourselves and provide recommendations and institutional feedback to UNDP 
and the organization, under assessment. The micro assessment covers the 
following areas for each of the entity:

1)     Implementing Partner

2)     Program Management

3)     Organizational structure and staffing

4)     Accounting policies and procedures

5)     Fixed assets and inventory

6)     Financial monitoring and reporting

7)     Procurement and Contract management

2.  OBJECTIVES AND APPROACH

The objective of this assessment is to evaluate the internal management and 
controls of Implementing Partner as per the assessment TORs, and provide 
recommendations and institutional feedback to UNDP and the Implementing 
Partner. It is equally important for an Implementing Partner to receive 
constructive institutional feedback to allow them to address any weaknesses 
or areas of concern, in order to build its internal capacity for internal 
management and control.

Our engagement will include the following activities for carrying out the 
assessment of Implementing Partner:

*  Interview management personnel / process owners to get detailed 
understanding of the current state relating to the areas under review.

*  Review available documentation and records and perform walkthrough 
procedures.

*  Benchmark current policies and procedures with better practices.

*  Based on the review carried out, gaps and weaknesses shall be identified 
in the processes and procedures.

*  Recommend effective and efficient remedial actions / improvement concepts 
for agreed gaps and weaknesses in the capacity. Recommendation / effective 
mitigates shall be suggested to:

*            Improve the capacity of the entity based on the weaknesses 
identified during the review.

*            To resolve / eliminate the internal control weaknesses noted 
during the review.

*            Bring efficiency and effectiveness in the current processes.

*            Improve the compliance with the donor requirement, internal 
policies and procedures.

*  Carry out meetings with the managements to discuss the review findings 
noted and obtain their concurrence on the findings / agree action plans.

*  Submit an Assessment report to UNDP for each of the entities assessed, 
identifying weaknesses and recommendations based on the review procedures 
performed.

*  Finalization of the Assessment Report after incorporation of comments 
from IP and UNDP.

3.  TIMETABLE FOR THE ASSESSMENT FIELDWORK

Our assessment field visit to your offices will take place this week. We 
will contact you in due course to arrange the date and time of the 
assessment opening meeting.

4.  REPORTING

We will present our assessment findings to you in a meeting at the end of 
our assessment field visit. We will request your responses to our findings 
and we will incorporate your responses in our assessment report.

We will submit our report directly to the UNDP Headquarters.

Thank and Regards

Irfan Khan

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<div dir=3D"ltr">Well received with thanks.=C2=A0 </div> <div =
class=3D"gmail_quote"><div dir=3D"ltr" class=3D"gmail_attr">On Sat, Oct =
10, 2020 at 1:21 PM &lt;dr.tokhi@jack.ngo&gt; =
wrote: </div><blockquote class=3D"gmail_quote" style=3D"margin:0px =
0px 0px 0.8ex;border-left:1px solid =
rgb(204,204,204);padding-left:1ex"><div lang=3D"EN-US"><div =
class=3D"gmail-m_-5854005266117099666WordSection1">FYI=C2=A0Best Regards,<img width=3D"58" height=3D"46" =
id=3D"gmail-m_-5854005266117099666Picture_x0020_2" =
src=3D"cid:17511b942525b006a1" =
alt=3D"cid:16c56cc57a44ce8e91">=C2=A0Dr. Nasir Ahmad =
=E2=80=9CTokhi=E2=80=9D MD, MPHMalaria Project Manager / P4P =
and Reporting Focal Point=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0<=
/span>Just for Afghan Capacity and =
Knowledge=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0 =
=C2=A0=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)=C2=A0 =
Address: First Street of =
Karta-e-ChaharBehind AWCC Main Office, =
House # 08Ph: +93799612015 Email: <a href=3D"mailto:dr.tokhi@jack.ngo" =
target=3D"_blank">dr.tokhi@jack.ngo</a>=C2=A0 Website:www.jack.ngo =
=C2=A0From:<=
span style=3D"font-size:11pt;font-family:Calibri,sans-serif"> Irfan Khan =
[mailto:<a href=3D"mailto:irfanacca55@gmail.com" =
target=3D"_blank">irfanacca55@gmail.com</a>] Sent: Saturday, =
October 10, 2020 11:58 AM To: dr.tokhi@jack.ngo; <a =
href=3D"mailto:Ahmad@jack.af" =
target=3D"_blank">Ahmad@jack.af</a> Cc: shams uddin &lt;<a =
href=3D"mailto:shamsdurrani99@gmail.com" =
target=3D"_blank">shamsdurrani99@gmail.com</a>&gt;; Kamran, Muhammad (PK =
- Islamabad) &lt;<a href=3D"mailto:mkamran@deloitte.com" =
target=3D"_blank">mkamran@deloitte.com</a>&gt; Subject: UNDP =
Micro Capacity Assessment of JACK=C2=A0<div>Dear Dr. Nasir =
Ahmad Tokhi Sahb ,=C2=A0<=
/u>We are happy to =
introduce BDO to you and we look forward to working with you on the =
upcoming micro assessment.=C2=A0<=
/u>This letter is =
to confirm our understanding of the terms and objectives of our =
engagement as auditors and the nature of the services we will =
provide.</s=
pan>=C2=A0=
</s=
pan>1.=C2=A0 =
SCOPE</s=
pan>=C2=A0<=
/u>We will conduct =
a micro assessment of the UNDP Implementing Partners such as yourselves =
and provide recommendations and institutional feedback to UNDP and the =
organization, under assessment. The micro assessment covers the =
following areas for each of the entity:=C2=A0<=
/u>1)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Implementing Partner2)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Program Management3)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Organizational structure and =
staffing4)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Accounting policies and =
procedures5)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Fixed assets and inventory6)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Financial monitoring and =
reporting7)=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0Procurement and Contract =
management=C2=A0=
</s=
pan>=C2=A0=
</s=
pan>2.=C2=A0 =
OBJECTIVES AND APPROACH</s=
pan>=C2=A0<=
/u>The =
objective of this assessment is to evaluate the internal management and =
controls of Implementing Partner as per the assessment TORs, and provide =
recommendations and institutional feedback to UNDP and the Implementing =
Partner. It is equally important for an Implementing Partner to receive =
constructive institutional feedback to allow them to address any =
weaknesses or areas of concern, in order to build its internal capacity =
for internal management and control.=C2=A0<=
/u>Our engagement =
will include the following activities for carrying out the assessment of =
Implementing Partner:=C2=A0<=
/u>=C3=98=C2=A0=C2=A0Interview =
management personnel / process owners to get detailed understanding of =
the current state relating to the areas under =
review.=C3=98=C2=A0=C2=A0Review available =
documentation and records and perform walkthrough =
procedures.=C3=98=C2=A0=C2=A0Benchmark =
current policies and procedures with better =
practices.=C3=98=C2=A0=C2=A0Based on the =
review carried out, gaps and weaknesses shall be identified in the =
processes and procedures.=C3=98=C2=A0=C2=A0Recommend =
effective and efficient remedial actions / improvement concepts for =
agreed gaps and weaknesses in the capacity. Recommendation / effective =
mitigates shall be suggested to:=C2=A0<=
/u>=C2=B7=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0=C2=A0Improve the =
capacity of the entity based on the weaknesses identified during the =
review.=C2=B7=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0=C2=A0To resolve / =
eliminate the internal control weaknesses noted during the =
review.=C2=B7=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0=C2=A0Bring efficiency =
and effectiveness in the current processes.=C2=B7=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=
=A0=C2=A0=C2=A0=C2=A0Improve the =
compliance with the donor requirement, internal policies and =
procedures.=C2=A0<=
/u>=C3=98=C2=A0=C2=A0Carry out =
meetings with the managements to discuss the review findings noted and =
obtain their concurrence on the findings / agree action =
plans.=C3=98=C2=A0=C2=A0Submit an =
Assessment report to UNDP for each of the entities assessed, identifying =
weaknesses and recommendations based on the review procedures =
performed.=C3=98=C2=A0=C2=A0Finalization of =
the Assessment Report after incorporation of comments from IP and =
UNDP.=C2=A0<=
/u>=C2=A0=
</s=
pan>3.=C2=A0 =
TIMETABLE FOR THE ASSESSMENT FIELDWORK</s=
pan>Our assessment =
field visit to your offices will take place this week. We will contact =
you in due course to arrange the date and time of the assessment opening =
meeting.=C2=A0=
</s=
pan>4.=C2=A0 =
REPORTING</s=
pan>=C2=A0<=
/u>We will present =
our assessment findings to you in a meeting at the end of our assessment =
field visit. We will request your responses to our findings and we will =
incorporate your responses in our assessment =
report.We will submit =
our report directly to the UNDP Headquarters.=C2=A0<=
/u>Thank and =
Regards=C2=A0</s=
pan>Irfan =
Khan</div></div></div></blockquote></div>

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