JezK

Edit File: 1641183757.M60279P127014.mocha3025.mochahost.com,S=15383,W=15801:2,S

Envelope-to: fatima.qasimi@jack.ngo,
 finance.manager@jack.ngo,
 ghaznawi@jack.ngo,
 obaid.shahzad@jack.ngo
Delivery-date: Sun, 02 Jan 2022 23:22:37 -0500
From: <basir@jack.ngo>
To: <ghaznawi@jack.ngo>
Cc: <finance.manager@jack.ngo>,
	<obaid.shahzad@jack.ngo>,
	<fatima.qasimi@jack.ngo>
Subject: Feedback on Financial Report of BPHS KDZ for the month of Dec-21
Date: Mon, 3 Jan 2022 08:52:33 +0430
Message-ID: <000001d80059$8a07dc90$9e1795b0$@jack.ngo>
MIME-Version: 1.0
Content-Type: multipart/alternative;
	boundary="----=_NextPart_000_0001_01D8007F.41FE6FB0"
Thread-Index: AdgAWAiSbCC6xMFITxKgSs3gCyXMzA==
Content-Language: en-us

This is a multipart message in MIME format.

------=_NextPart_000_0001_01D8007F.41FE6FB0
Content-Type: text/plain;
	charset="us-ascii"
Content-Transfer-Encoding: 7bit

Dear Ghaznawi Sahib,

We have checked the KDZ BPHS projects financial report in soft and hard
copies for the month of Dec-21 and found the following points to be
rectified:

*         UNCF-KDZ-099: Quotations/BCS/PO and Invoice are missing.

*         UNCF-KDZ-100: No dates and company names on quotations

*         102: No contract/PO etc. And please provide stamped invoice

*         103: No supplier sign in SRN

*         113: Supplier sign on internally prepared slip

*         123: Bill date is 08-Nov-21 and contract is from 15-Nov-21 to
30-Nov-21

*         126: Two color pen used in invoice (Please use one pen only, it is
considered as audit point)

*         127: GRN and Invoice amounts errors

*         128: Difference in PO and Invoice Amounts

*         135: No stamp on Invoice

*         141: Labor signature/thumbs missing in attendance sheet

*         158: Receipt sign and stamp missing

*         167: BCS wrong

*         180: Difference in invoice and other all documents

*         186 and 187: Invoices are not original as color copies are
provided and not stamped, please provide original signed and stamped invoice

In most of the BCS the supplier selected section is remained as it is from
previous BCS statements. Your attention is required.

Regards,

Basir Ahmad,

Finance Assistant.

------=_NextPart_000_0001_01D8007F.41FE6FB0
Content-Type: text/html;
	charset="us-ascii"
Content-Transfer-Encoding: quoted-printable

<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><META =
HTTP-EQUIV=3D"Content-Type" CONTENT=3D"text/html; =
charset=3Dus-ascii"><meta name=3DGenerator content=3D"Microsoft Word 15 =
(filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Dear Ghaznawi Sahib,<o:p></o:p><o:p>&nbsp;</o:p>We have =
checked the KDZ BPHS projects financial report in soft and hard copies =
for the month of Dec-21 and found the following points to be =
rectified:<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>UNCF-KDZ-099: =
Quotations/BCS/PO and Invoice are missing.<o:p></o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>UNCF-KDZ-100: No =
dates and company names on quotations<o:p></o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>102: No =
contract/PO etc. And please provide stamped invoice<o:p></o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>103: No supplier =
sign in SRN<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>113: Supplier sign =
on internally prepared slip<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>123: Bill date is =
08-Nov-21 and contract is from 15-Nov-21 to 30-Nov-21<o:p></o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>126: Two color pen =
used in invoice (Please use one pen only, it is considered as audit =
point)<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>127: GRN and =
Invoice amounts errors<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>128: Difference in =
PO and Invoice Amounts<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>135: No stamp on =
Invoice<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>141: Labor =
signature/thumbs missing in attendance sheet<o:p></o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>158: Receipt sign =
and stamp missing<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>167: BCS =
wrong<o:p></o:p><![if =
!supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>180: Difference in =
invoice and other all documents<o:p></o:p><![if !supportLists]>&middot;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>186 and 187: =
Invoices are not original as color copies are provided and not stamped, =
please provide original signed and stamped invoice<o:p></o:p><o:p>&nbsp;</o:p>In most of =
the BCS the supplier selected section is remained as it is from previous =
BCS statements. Your attention is required.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Regards,<o:p></o:p><o:p>&nbsp;</o:p>Basir =
Ahmad,<o:p></o:p>Finance =
Assistant.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></div></body></html>
------=_NextPart_000_0001_01D8007F.41FE6FB0--