JezK

Edit File: 1636361443.M431648P26897.mocha3025.mochahost.com,S=11769,W=11998:2,S

Envelope-to: dr.tabesh@jack.ngo
Delivery-date: Mon, 08 Nov 2021 03:50:43 -0500
From: <finance.advisor@jack.ngo>
To: <dr.tabesh@jack.ngo>,
	<ghani@jack.ngo>,
	<zadran@jack.ngo>,
	<ghaznawi@jack.ngo>,
	<finance.manager@jack.ngo>,
	<hameedullaH@jack.ngo>,
	<hamed.faizi@jack.org>
Cc: "'Nooromari'" <nooromari@jack.ngo>,
	<takal@jack.ngo>,
	"'Dr. Faiq Sediqi'" <faiq.sediqi@jack.ngo>,
	<ahmad@jack.ngo>
Subject: Financial Reporting and Documents Submission
Date: Mon, 8 Nov 2021 13:20:19 +0430
Message-ID: <02f601d7d47d$b6a55cd0$23f01670$@jack.ngo>
MIME-Version: 1.0
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Dear colleagues,

Hope you all doing well.

Reference to our coordination meeting with WHO and UNICEF yesterday, where
below points are related to procurement, finance and HR are discussed.
Therefore you are advised to consider the below points in your daily
activities in high priority to avoid any future deficiency and delays in the
reports submission to donors on timely manner.

1.       Submit all your expenses report with ledger along with relevant
vouchers in sequential order by each 3rd of following month. We finance
department at Head Office will generate the accumulative expense report
(Face Report) for further submission to donor of each province in
consideration of all units reports as per donor requirements to avoid any
delay.

2.       The payroll of November along with pay slips for all HF staff shall
be finalized and submitted to finance department at Head office by Wednesday
10th of November that we could report the paid salaries report to donors by
end of this week. Make sure that the each staff phone number is written in
the payroll and pay slip as per donor requirement and all the slips are
dully signed by each receiver to confirm the receipt of the salary payment
for the month of November.

3.       All the documents shall be developed based on procurement standards
and consideration of observations shared through my last correspondences.

4.       The exchange rate for the month of November is 90.38/USD and
consider the same while you are exchanging your AFN expenses into Dollar
currency for reporting purposes.

Your will be guided time by time if there is any further feedback received
from donor side.

I believe on strong coordination and you are requesting that please come up
with any request in written to effectively and efficiently contribute in the
implementation of the project.

Thanks you for your understanding.

Best

Obaid

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