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Envelope-to: finance.manager@jack.ngo
Delivery-date: Mon, 11 Jan 2021 00:25:48 -0500
From: <finance.advisor@jack.ngo>
To: <finance.manager@jack.ngo>
Subject: Please share this email with all staff
Date: Mon, 11 Jan 2021 09:55:43 +0430
Message-ID: <000001d6e7da$3796e110$a6c4a330$@jack.ngo>
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Dear colleagues,

We are planning to record all transactions of 2020 in the same year.
Currently we are busy in year-end closing, compiling and consolidating all
expenses and doing final financial reporting for this year. For this
purpose, we need support and cooperation from all of you. Kindly ensure that
you take following steps before year end:

1.     Adjust advances taken by you by submitting expense to Finance
department.

2.     Follow up for bills/invoices of vendors that pertains to this year
and ensure submission in finance department

3.     Follow up for items/goods/services ordered charged to grants ending
on December 31st 2020 to ensure delivery by December 31, 2020

4.     Clear any accruals that were booked during the year by providing
proper bills/supplier invoices and other requisite documents.

5.     Get fresh accruals booked for services/items received till December
31, 2020. Kindly seek finance team assistance to ensure that adequate
documentation is available for supporting the accrual entry.

Payroll and Staff Claim etc.

HR will share current month Payroll and pending payroll which are not
disbursed during the year with Finance Department till 20th January, 2021.

LOGISTICS:

Kabul Main office Logistics team will submit complete supporting
documentations for payment/ accrual to finance till 20th January, 2021 i.e.
(Vehicles rental & fuel, utilities bill, advance adjustments, medicines,
transportation, communications etc.)

Field Logistics team will submit complete supporting documentations for
payment/ accrual to finance till 31st December, 2020 i.e. (Vehicles rental &
fuel, utilities bill, advance adjustments, medicines, transportation,
communications etc.)

The deadline for completing for submission of expenses will be 20th
January,2021. I am sorry but we won't be able to entertain any
reimbursement/payment requests for this year (2020) after the above
mentioned dates.

Thanks and regards,

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
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HTTP-EQUIV=3D"Content-Type" CONTENT=3D"text/html; =
charset=3Dus-ascii"><meta name=3DGenerator content=3D"Microsoft Word 15 =
(filtered medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Dear colleagues,<o:p></o:p><o:p>&nbsp;</o:p>We are planning to record all transactions =
of 2020 in the same year. Currently we are busy in year-end closing, =
compiling and consolidating all expenses and doing final financial =
reporting for this year. For this purpose, we need support and =
cooperation from all of you. Kindly ensure that you take following steps =
before year end:<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>1.&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Adjust advances taken by you by submitting =
expense to Finance department. <o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>2.&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Follow up for bills/invoices of vendors that =
pertains to this year and ensure submission in finance =
department<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>3.&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Follow up for items/goods/services ordered =
charged to grants ending on December 31st 2020&nbsp;to ensure =
delivery by December 31, 2020<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>4.&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Clear any accruals that were booked during =
the year by providing proper bills/supplier invoices and other requisite =
documents.<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>5.&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>Get fresh accruals booked for services/items =
received till December 31, 2020. Kindly seek finance team assistance to =
ensure that adequate documentation is available for supporting the =
accrual entry.<o:p></o:p><o:p>&nbsp;</o:p>Payroll and Staff Claim =
etc.<o:p></o:p><o:p>&nbsp;</o:p>HR will share current month Payroll and =
pending payroll which are not disbursed during the year with Finance =
Department till 20th January, 2021.<o:p></o:p><o:p>&nbsp;</o:p>LOGISTICS:<o:p></o:p>Kabul Main office Logistics team will submit =
complete supporting documentations for payment/ accrual to finance till =
20th January, 2021 i.e. (Vehicles rental &amp; fuel, =
utilities bill, advance adjustments, medicines, transportation, =
communications etc.)<o:p></o:p><o:p>&nbsp;</o:p>Field Logistics team will submit complete =
supporting documentations for payment/ accrual to finance till =
31st December, 2020 i.e. (Vehicles rental &amp; fuel, =
utilities bill, advance adjustments, medicines, transportation, =
communications etc.)<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>The deadline for completing for submission =
of expenses will be 20th January,2021. I am sorry but we =
won&#8217;t be able to entertain any reimbursement/payment requests for =
this year (2020) after the above mentioned =
dates.<o:p></o:p><o:p>&nbsp;</o:p>Thanks and regards,<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></div></body></html>
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