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Edit File: 1607582115.M251519P2796702.mocha3025.mochahost.com,S=15002,W=15380:2,S

Envelope-to: hadi@jack.ngo,
 finance.manager@jack.ngo,
 haseeb.shirzada@jack.ngo,
 nooromari@jack.ngo,
 takal@jack.ngo
Delivery-date: Thu, 10 Dec 2020 01:35:15 -0500
From: <finance.advisor@jack.ngo>
To: <takal@jack.ngo>
Cc: <finance.manager@jack.ngo>,
	<haseeb.shirzada@jack.ngo>,
	<hadi@jack.ngo>,
	<nooromari@jack.ngo>
Subject: YEAR end 2020 closing 
Date: Thu, 10 Dec 2020 11:04:41 +0430
Message-ID: <001f01d6cebe$9be6a360$d3b3ea20$@jack.ngo>
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Dear colleagues,

FOR YOUR REVIEW AND FEEDBACK.

We are approaching the end of financial year 2020. This means Finance
Department will be doing year end closing, compiling and consolidating all
expenses and doing final financial reporting for this year. For this
purpose, we need support and cooperation from all of you. Kindly ensure that
you take following steps before year end:

1.    Adjust advances taken by you by submitting expense to Finance
department.

2.    Follow up for bills/invoices of vendors that pertains to this year and
ensure submission in finance department

3.    Follow up for items/goods/services ordered charged to grants ending on
December 31st 2020 to ensure delivery by December 31, 2020

4.    Clear any accruals that were booked during the year by providing
proper bills/supplier invoices and other requisite documents.

5.    Get fresh accruals booked for services/items received till December
31, 2020. Kindly seek finance team assistance to ensure that adequate
documentation is available for supporting the accrual entry.

Payroll and Staff Claim etc.

HR will share current month Payroll and pending payroll which are not
disbursed during the year with Finance Department till 20th of December,
2020.

LOGISTICS:

Kabul Main office Logistics team will submit complete supporting
documentations for payment/ accrual to finance till 31st December, 2020 i.e.
(Vehicles rental & fuel, utilities bill, advance adjustments, medicines,
transportation, communications etc.)

Field Logistics team will submit complete supporting documentations for
payment/ accrual to finance till 31st December, 2020 i.e. (Vehicles rental &
fuel, utilities bill, advance adjustments, medicines, transportation,
communications etc.)

The deadline for completing these tasks is January 1st,2020 for field
offices and January 2nd JANUARY,2020 for Main Office. I am sorry but we
won't be able to entertain any Reimbursement/payment requests for this year
(2020) after the above mentioned dates.

Thanks and regards,

Farid

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ear colleagues,<o:p></o:p><=
o:p>&nbsp;</o:p>F=
OR YOUR REVIEW AND FEEDBACK.<o:p></o:p><=
o:p>&nbsp;</o:p>W=
e are approaching the end of financial year 2020. This means Finance =
Department w=
ill be doing year end closing, compiling and consolidating all expenses =
and doing final financial reporting for this year. For this purpose, we =
need support and cooperation from all of you. Kindly ensure that you =
take following steps before year end:<o:p></o:p><=
o:p>&nbsp;</o:p><![if =
!supportLists]><=
span style=3D'mso-list:Ignore'>1.&nbsp;&nbsp;&nbsp; <![endif]>A=
djust advances taken by you by submitting expense to Finance department. =
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!supportLists]><=
span style=3D'mso-list:Ignore'>2.&nbsp;&nbsp;&nbsp; <![endif]>F=
ollow up for bills/invoices of vendors that pertains to this year and =
ensure submission in finance department<o:p></o:p><=
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ollow up for items/goods/services ordered charged to grants ending on =
December 31st 2020&nbsp;to ensure delivery by December 31, =
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lear any accruals that were booked during the year by providing proper =
bills/supplier invoices and other requisite =
documents.<o:p></o:p><=
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o:p>&nbsp;</o:p><![if =
!supportLists]><=
span style=3D'mso-list:Ignore'>5.&nbsp;&nbsp;&nbsp; <![endif]>G=
et fresh accruals booked for services/items received till December 31, =
2020. Kindly seek finance team assistance to ensure that adequate =
documentation is available for supporting the accrual =
entry.<o:p></o:p><=
o:p>&nbsp;</o:p>P=
ayroll and Staff Claim etc.<o:p></o:p><=
o:p>&nbsp;</o:p>H=
R will share current month Payroll and pending payroll which are not =
disbursed during the year with Finance Department till 20th =
of December, 2020. <o:p></o:p><=
o:p>&nbsp;</o:p>L=
OGISTICS:<o:p></o:p>K=
abul Main office Logistics team will submit complete supporting =
documentations for payment/ accrual to finance till 31st =
December, 2020 i.e. (Vehicles rental &amp; fuel, utilities bill, advance =
adjustments, medicines, transportation, communications =
etc.)<o:p></o:p><=
o:p>&nbsp;</o:p>F=
ield Logistics team will submit complete supporting documentations for =
payment/ accrual to finance till 31st December, 2020 i.e. =
(Vehicles rental &amp; fuel, utilities bill, advance adjustments, =
medicines, transportation, communications etc.)<o:p></o:p><=
o:p>&nbsp;</o:p><=
o:p>&nbsp;</o:p>T=
he deadline for completing these tasks is January 1st,2020 =
for field offices and January 2nd JANUARY,2020 for Main =
Office. I am sorry but we won&#8217;t be able to entertain any =
Reimbursement/payment requests for this year (2020) after the above =
mentioned dates.<o:p></o:p><o:p>&nbsp;</o:p><=
/span>T=
hanks and regards,<o:p></o:p><o:p>&nbsp;</o:p><p=
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arid<o:p></o:p><o:p>&nbsp;</o:p></div></body></html>
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