JezK

Edit File: 1602054236.M328045P2694697.mocha3025.mochahost.com,S=17658,W=18118:2,S

Envelope-to: hadi@jack.ngo,
 ahmad@jack.ngo,
 dr.safar@jack.ngo,
 fatima.qasimi@jack.ngo,
 finance.manager@jack.ngo,
 ghani@jack.ngo,
 ghaznawi@jack.ngo,
 miakhil@jack.ngo,
 mirzaee@jack.ngo,
 nooromari@jack.ngo
Delivery-date: Wed, 07 Oct 2020 03:03:56 -0400
From: <ahf-finance@jack.ngo>
To: <finance.manager@jack.ngo>,
	<dr.safar@jack.ngo>,
	<miakhil@jack.ngo>
Cc: <mirzaee@jack.ngo>,
	<ghani@jack.ngo>,
	<ghaznawi@jack.ngo>,
	<ahmad@jack.ngo>,
	<fatima.qasimi@jack.ngo>,
	<nooromari@jack.ngo>,
	<takal@jack.af>,
	<hadi@jack.ngo>
References: <003801d69c6c$ab01c7f0$010557d0$@jack.ngo>
In-Reply-To: <003801d69c6c$ab01c7f0$010557d0$@jack.ngo>
Subject: RE: JIA feedback over Sept-2020 Financial document of AFH Projects 
Date: Wed, 7 Oct 2020 11:33:48 +0430
Message-ID: <001a01d69c78$057683f0$10638bd0$@jack.ngo>
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Dear Finance Manager,

Hope you are doing well and having great time.

Thank you very much for your effective feedbacks. We will follow your =
instructions in the next coming months but still there is an issue about =
COVID-19 voucher #23.

We were not allowed to us screening team utilities in the begging of the =
project and after some feedbacks from donor our main office requested me =
to buy refreshments in this line and send to screening team and project =
manager and was solved properly.  So now as we have to procure according =
to budget and we already used this line for project manager and =
screening team refreshments and we just followed the instructions we are =
given.

Thank you very much.

=20

From: finance.manager@jack.ngo [mailto:finance.manager@jack.ngo]=20
Sent: Wednesday, October 7, 2020 10:13 AM
To: ahf-finance@jack.ngo; dr.safar@jack.ngo; miakhil@jack.ngo
Cc: mirzaee@jack.ngo; ghani@jack.ngo; ghaznawi@jack.ngo; ahmad@jack.ngo; =
fatima.qasimi@jack.ngo; nooromari@jack.ngo; takal@jack.af; hadi@jack.ngo
Subject: JIA feedback over Sept-2020 Financial document of AFH Projects=20

=20

Dear projects in charge & Finance officer of AHF projects,

=20

Hope this email find you well.

=20

As per the JIA and JACK joint plan , all financial document supposed to =
be checked before submission by JOHANNITER finance unit , based on that =
plan all financial documents  of AHF projects for the month of Sep-2020 =
has been properly screened and checked by them , they have found some =
defects in the documents and provided us fallowing feedback on some =
financial documents.

=20

1.       AHT =E2=80=93COVID-19-CPV-023

Defect: in budget this line is for office supply but here the =
refreshment is charged in this line, based on JIA feedback this voucher =
is complete rejected.

=20

2.       AHF-TRUMA-CPV-40-68-70

Defect: amount exceeding 10,000 AFN should be paid through bank not =
cash, in all above voucher amount is over 10,000 and paid cash.

Recommendation : all project in charge is kindly advised to insure bank =
payment for over 10,000 AFN from now onward, beside prepare Memo as =
justification of over cash payment in above vouchers and should be =
signed by Dr. Noor Ahmad.

=20

3.       AHF-TRUMA-CPV-079

Defect:  in the voucher fuel is purchased form Gas supplier , this =
create mistrust over our procurement procedure with donor.

Recommendation : pay serious attention to such matter in the future in =
insure selection of relevant supplier in procurement process beside =
provide us  solid justification  for this matter as the donor took the =
points seriously because it has been repeated in couple of time.

=20

Best Regard=20

=20

Zalmay-Ahmadzai=E2=80=9D MBA ( Management)

Finance Manager

Just for Afghan Capacity and Knowledge       =D8=A8=D9=84=D9=86=D8=AF =
=D8=A8=D8=B1=D8=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =
=D9=88 =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9) =20

Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20

Behind AWCC Main Office, House # 08

Ph.: +93 771984146

Email: <mailto:finance.manger@jack.ngo> finance.manger@jack.ngo / =
<mailto:atalkhan.log@gamil.com> atalkhan.log@gamil.com

Website: <http://www.jack.ngo> www.jack.ngo

=20

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<html xmlns:v=3D"urn:schemas-microsoft-com:vml" =
xmlns:o=3D"urn:schemas-microsoft-com:office:office" =
xmlns:w=3D"urn:schemas-microsoft-com:office:word" =
xmlns:m=3D"http://schemas.microsoft.com/office/2004/12/omml" =
xmlns=3D"http://www.w3.org/TR/REC-html40"><head><meta =
http-equiv=3DContent-Type content=3D"text/html; charset=3Dutf-8"><meta =
name=3DGenerator content=3D"Microsoft Word 15 (filtered =
medium)"><style></style></head><body lang=3DEN-US =
link=3D"#0563C1" vlink=3D"#954F72"><div class=3DWordSection1>Dear Finance =
Manager,<o:p></o:p>Hope you are doing well and having great =
time.<o:p></o:p>Thank you very much for your effective =
feedbacks. We will follow your instructions in the next coming months =
but still there is an issue about COVID-19 voucher =
#23.<o:p></o:p>We were not allowed to us screening team =
utilities in the begging of the project and after some feedbacks from =
donor our main office requested me to buy refreshments in this line and =
send to screening team and project manager and was solved properly. =
=C2=A0So now as we have to procure according to budget and we already =
used this line for project manager and screening team refreshments and =
we just followed the instructions we are given.<o:p></o:p>Thank you very =
much.<o:p></o:p><o:p>&nbsp;</o:p><div><div =
style=3D'border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in =
0in 0in'>From: finance.manager@jack.ngo =
[mailto:finance.manager@jack.ngo] Sent: Wednesday, October 7, =
2020 10:13 AM To: ahf-finance@jack.ngo; dr.safar@jack.ngo; =
miakhil@jack.ngo Cc: mirzaee@jack.ngo; ghani@jack.ngo; =
ghaznawi@jack.ngo; ahmad@jack.ngo; fatima.qasimi@jack.ngo; =
nooromari@jack.ngo; takal@jack.af; hadi@jack.ngo Subject: JIA =
feedback over Sept-2020 Financial document of AFH Projects =
<o:p></o:p></div></div><o:p>&nbsp;</o:p>Dear projects in charge &amp; Finance officer of AHF =
projects,<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Hope this =
email find you well.<o:p></o:p><o:p>&nbsp;</o:p>As per the =
JIA and JACK joint plan , all financial document supposed to be checked =
before submission by JOHANNITER finance unit , based on that plan all =
financial documents&nbsp; of AHF projects for the month of Sep-2020 has =
been properly screened and checked by them , they have found some =
defects in the documents and provided us fallowing feedback on some =
financial documents.<o:p></o:p><o:p>&nbsp;</o:p><![if =
!supportLists]>1.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>AHT =
=E2=80=93COVID-19-CPV-023<o:p></o:p>Defect: in =
budget this line is for office supply but here the refreshment is =
charged in this line, based on JIA feedback this voucher is complete =
rejected.<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>AHF-TRUMA-CPV-40-68-70<o:p></o:p>Defect: amount exceeding 10,000 AFN should be paid =
through bank not cash, in all above voucher amount is over 10,000 and =
paid cash.<o:p></o:p>Recommendation : all =
project in charge is kindly advised to insure bank payment for over =
10,000 AFN from now onward, beside prepare Memo as justification of over =
cash payment in above vouchers and should be signed by Dr. Noor =
Ahmad.<o:p></o:p><o:p>&nbsp;</o:p><![if !supportLists]>3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
<![endif]>AHF-TRUMA-CPV-079<o:p></o:p>Defect:&nbsp; in the voucher fuel is purchased form =
Gas supplier , this create mistrust over our procurement procedure with =
donor.<o:p></o:p>Recommendation : pay serious =
attention to such matter in the future in insure selection of relevant =
supplier in procurement process beside provide us &nbsp;solid =
justification &nbsp;for this matter as the donor took the points =
seriously because it has been repeated in couple of =
time.<o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p>Best Regard =
<o:p></o:p><o:p>&nbsp;</o:p>Zalmay-Ahmadzai=E2=80=9D =
MBA ( Management)<o:p></o:p></=
span>Finance Manager<o:p></o:p></=
span>Just for Afghan Capacity and =
Knowledge&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; =
&nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =
=D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =
=D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)&nbsp; =
<o:p></o:p></=
span>Address: First Street of Karta-e-Chahar, Kabul =
Afghanistan <o:p></o:p></=
span>Behind AWCC Main Office, House # =
08<o:p></o:p></=
span>Ph.: +93 771984146<o:p></o:p></=
span>Email: <a =
href=3D"mailto:finance.manger@jack.ngo">finance.manger@jack.ngo</a>&nbsp;/ <a =
href=3D"mailto:atalkhan.log@gamil.com">atalkhan.log@gamil.com</a><o:p></o:p></=
span>Website: <a =
href=3D"http://www.jack.ngo">www.jack.ngo</a><o:p></o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p><o:p>&nbsp;</o:p></div></body></html>
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