JezK

Edit File: 1602051663.M195248P2580577.mocha3025.mochahost.com,S=15796,W=16155:2,S

Envelope-to: hadi@jack.ngo,
 ahf-finance@jack.ngo,
 miakhil@jack.ngo,
 finance.manager@jack.ngo,
 mirzaee@jack.ngo,
 ghani@jack.ngo,
 ghaznawi@jack.ngo,
 ahmad@jack.ngo,
 fatima.qasimi@jack.ngo,
 nooromari@jack.ngo
Delivery-date: Wed, 07 Oct 2020 02:21:03 -0400
Date: Wed, 7 Oct 2020 06:21:01 +0000 (UTC)
From: dr safar <dr.safar@jack.ngo>
To: 'Belal Noory' <ahf-finance@jack.ngo>, miakhil@jack.ngo,
	finance.manager@jack.ngo
Cc: mirzaee@jack.ngo, ghani@jack.ngo, ghaznawi@jack.ngo, ahmad@jack.ngo,
	fatima.qasimi@jack.ngo, nooromari@jack.ngo,
	'Sardar Wali Takal' <takal@jack.af>, hadi@jack.ngo
Message-ID: <E2BE545E9DF9AA1B.f682e9e5-44cd-436c-a29c-5216acd15583@mail.outlook.com>
Subject: Re: JIA feedback over Sept-2020 Financial document of AFH Projects
MIME-Version: 1.0
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Dear Ahmadzai Sahib
Thank you very much for your effective feedback, From October 2020, there w=
ill be no cash payment to over 10000 Afghani in AHF trauma care project and=
 we will also follow the instructions on selecting suppliers.
Dr Mohammad Hashim Safar=C2=A0Project Manager-AHF=C2=A0Just for Afghan Capa=
city and Knowledge (JACK)
From: <finance.manager@jack.ngo>
Sent: Wednesday, October 7, 2020, 10:12
To: ahf-finance@jack.ngo; dr.safar@jack.ngo; miakhil@jack.ngo
Cc: mirzaee@jack.ngo; ghani@jack.ngo; ghaznawi@jack.ngo; ahmad@jack.ngo; fa=
tima.qasimi@jack.ngo; nooromari@jack.ngo; takal@jack.af; hadi@jack.ngo
Subject: JIA feedback over Sept-2020 Financial document of AFH Projects

Dear projects in charge & Finance officer of AHF projects,

=C2=A0

Hope this email find you well.

=C2=A0

As per the JIA and JACK joint plan , all financial document supposed to be =
checked before submission by JOHANNITER finance unit , based on that plan a=
ll financial documents=C2=A0 of AHF projects for the month of Sep-2020 has =
been properly screened and checked by them , they have found some defects i=
n the documents and provided us fallowing feedback on some financial docume=
nts.

=C2=A0

1.=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0 AHT =E2=80=93COVID-19-CPV-023

Defect: in budget this line is for office supply but here the refreshment i=
s charged in this line, based on JIA feedback this voucher is complete reje=
cted.

=C2=A0

2.=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0 AHF-TRUMA-CPV-40-68-70

Defect: amount exceeding 10,000 AFN should be paid through bank not cash, i=
n all above voucher amount is over 10,000 and paid cash.

Recommendation : all project in charge is kindly advised to insure bank pay=
ment for over 10,000 AFN from now onward, beside prepare Memo as justificat=
ion of over cash payment in above vouchers and should be signed by Dr. Noor=
 Ahmad.

=C2=A0

3.=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0 AHF-TRUMA-CPV-079

Defect:=C2=A0 in the voucher fuel is purchased form Gas supplier , this cre=
ate mistrust over our procurement procedure with donor.

Recommendation : pay serious attention to such matter in the future in insu=
re selection of relevant supplier in procurement process beside provide us =
=C2=A0solid justification =C2=A0for this matter as the donor took the point=
s seriously because it has been repeated in couple of time.

=C2=A0

Best Regard=20

=C2=A0

Zalmay-Ahmadzai=E2=80=9D MBA ( Management)

Finance Manager

Just for Afghan Capacity and Knowledge=C2=A0=C2=A0=C2=A0=C2=A0=C2=A0 =C2=A0=
=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=
=D8=A7=D9=86=D8=B4 =D9=88 =D8=AA=D9=88=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =
=D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=D8=A7 (=D8=AC=DA=A9)=C2=A0=20

Address: First Street of Karta-e-Chahar, Kabul Afghanistan=20

Behind AWCC Main Office, House # 08

Ph.: +93 771984146

Email: finance.manger@jack.ngo=C2=A0/ atalkhan.log@gamil.com

Website: www.jack.ngo

=C2=A0

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<html><body><div style=3D"color: rgb(33, 33, 33); background-color: rgb(255=
, 255, 255); text-align: left;" dir=3D"auto">Dear Ahmadzai Sahib</div><div =
style=3D"color: rgb(33, 33, 33); background-color: rgb(255, 255, 255); text=
-align: left;" dir=3D"auto"> </div><div style=3D"color: rgb(33, 33, 33);=
 background-color: rgb(255, 255, 255); text-align: left;" dir=3D"auto">Than=
k you very much for your effective feedback, From October 2020, there will =
be no cash payment to over 10000 Afghani in AHF trauma care project and we =
will also follow the instructions on selecting suppliers.</div><div id=3D"m=
s-outlook-mobile-signature" dir=3D"auto" style=3D"text-align: left;"><div><=
br></div>Dr Mohammad Hashim Safar&nbsp;</div><div id=3D"ms-outlook-mobile-s=
ignature" dir=3D"auto" style=3D"text-align: left;">Project Manager-AHF&nbsp=
;</div><div id=3D"ms-outlook-mobile-signature" dir=3D"auto" style=3D"text-a=
lign: left;">Just for Afghan Capacity and Knowledge (JACK)</div><div id=3D"=
id-3dd44768-1e78-4db9-b0bc-ef229f7e863e" class=3D"ms-outlook-mobile-referen=
ce-message"><div style=3D"font-family: sans-serif; font-size: 12pt; color: =
rgb(0, 0, 0);"> </div><hr style=3D"display:inline-block;width:98%" tabin=
dex=3D"-1"><div id=3D"divRplyFwdMsg">From: &lt;finance.man=
ager@jack.ngo&gt; Sent: Wednesday, October 7, 2020, 10:=
12 To: ahf-finance@jack.ngo; dr.safar@jack.ngo; miakhil=
@jack.ngo Cc: mirzaee@jack.ngo; ghani@jack.ngo; ghaznaw=
i@jack.ngo; ahmad@jack.ngo; fatima.qasimi@jack.ngo; nooromari@jack.ngo; tak=
al@jack.af; hadi@jack.ngo Subject: JIA feedback over Se=
pt-2020 Financial document of AFH Projects </div> <meta content=3D"te=
xt/html; charset=3Dutf-8"><meta name=3D"Generator" content=3D"Microsoft Wor=
d 15 (filtered medium)"><style></style><div class=3D"WordSection1">Dear projects=
 in charge &amp; Finance officer of AHF projects,&nbsp;&nbsp;Hope thi=
s email find you well.&nbsp;As per the JIA and JACK joint plan , all financial document supposed=
 to be checked before submission by JOHANNITER finance unit , based on that=
 plan all financial documents&nbsp; of AHF projects for the month of Sep-20=
20 has been properly screened and checked by them , they have found some de=
fects in the documents and provided us fallowing feedback on some financial=
 documents.&nbsp;1.&nbsp=
;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; AHT =
=E2=80=93COVID-19-CPV-023Defect: in budget this =
line is for office supply but here the refreshment is charged in this line,=
 based on JIA feedback this voucher is complete rejected.&nbsp;2.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbs=
p; AHF-TRUMA-CPV-40-68-70Defect: amount exceeding 10,000 AFN should be paid through =
bank not cash, in all above voucher amount is over 10,000 and paid cash.</p=
>Recommendation : all project in charge is kindly ad=
vised to insure bank payment for over 10,000 AFN from now onward, beside pr=
epare Memo as justification of over cash payment in above vouchers and shou=
ld be signed by Dr. Noor Ahmad.&nbsp;3.&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; AHF-TRUMA-CPV-079Defect:&nbsp; i=
n the voucher fuel is purchased form Gas supplier , this create mistrust ov=
er our procurement procedure with donor.Recommen=
dation : pay serious attention to such matter in the future in insure selec=
tion of relevant supplier in procurement process beside provide us &nbsp;so=
lid justification &nbsp;for this matter as the donor took the points seriou=
sly because it has been repeated in couple of time.&nbsp;&nbsp;Best R=
egard &nbsp;<span=
 style=3D"font-family: &quot;Segoe UI&quot;, sans-serif;">Zalmay-Ahmadzai=
=E2=80=9D MBA ( Management)Finance ManagerJust for Afghan Capacity and Knowledge&n=
bsp;&nbsp;&nbsp;&nbsp;&nbsp; &nbsp;=D8=A8=D9=84=D9=86=D8=AF =D8=A8=D8=B1=D8=
=AF=D9=86 =D8=B3=D8=B7=D8=AD =D8=AF=D8=A7=D9=86=D8=B4 =D9=88 =D8=AA=D9=88=
=D8=A7=D9=86=D9=85=D9=86=D8=AF=DB=8C =D8=A7=D9=81=D8=BA=D8=A7=D9=86=D9=87=
=D8=A7 (=D8=AC=DA=A9)&nbsp; =
Address: First Street of Karta-e-=
Chahar, Kabul Afghanistan B=
ehind AWCC Main Office, House # 08Ph.: +93 771984146Email: <a href=3D"mailto:finance.manger=
@jack.ngo" data-ogsc=3D"" style=3D"">finance.manger@jack.ngo</a>&nbsp;/ <a href=3D"mailto:atalkhan.l=
og@gamil.com" data-ogsc=3D"" style=3D"">atalkhan.log@gamil.com</a><s=
pan style=3D"font-size:11.0pt;font-family:&quot;Calibri&quot;,sans-serif"><=
/span>Website: <a href=
=3D"http://www.jack.ngo" data-ogsc=3D"" style=3D"">www.jack.ngo</a></sp=
an>&nbsp;&nbsp;&nbsp;=
&nbsp;&nbsp;&nbsp;</div> </div></body></html>
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